resume envelope sample

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How to Address a Resume Envelope

Last Updated: April 13, 2024 References

This article was co-authored by Katherine Kirkinis, Ed.M., MA . Katherine Kirkinis is a Career Coach and Psychotherapist who has served as a career expert for Forbes, Medium, Best Life, and Working Mother Magazine, and as a diversity and inclusion expert for ATTN and Quartz. She specializes in working with issues of career, identity, and indecision. She has doctoral-level training in career counseling and career assessment and has worked with hundreds of clients to make career decisions through career assessments. She is pursuing a doctoral degree at The University of Albany, SUNY where her work focuses on diversity and inclusion, racism in the workplace, and racial identity. She is a published author and has been featured in academic journals as well as popular media outlets. Her research has been presented at 10+ national APA conferences since 2013. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 263,212 times.

In today's world of computers, Internet, and email, many job seekers send their resumes to potential employers electronically. Though convenient, there are potential problems with sending a resume by email, such as computer and connection issues, messages lost in spam or junk files or busy employers overlooking emails. Sending a resume the traditional way, through the mail, creates a neat professional impression, and starts with a properly addressed envelope. Without this vital first impression looking its best, a resume may end up in the trash.

Getting the Right Information

• For jobs that aren't specific about email or online only, feel free to mail your resume in anyway. It can be a concrete way to demonstrate your interest in the position beyond simply submitting your application and help you stand out in the crowd. Just make sure you definitely apply as the company requests. [2] X Research source

• Social networks, especially business-related ones like LinkedIn, are also a good way to track down people in certain businesses. You may not get the hiring manager specifically, but find someone who does.
• Do not address the envelope to an unnamed "Whom it may concern" or "Person who does the hiring." Your resume may not get through to where it needs to be, and it looks like you did not attempt to learn anything about the company.

Addressing the Envelope

• Some word processing programs have specific formatting for printing envelopes. Using that will make sure your text appears in the right place on the envelope.
• If you have trouble printing on an envelope, it might be better to print on a label sheet, and stick that on the envelope. Clear labels can be a nice touch to make it look as though you printed directly on the envelope, but they are not necessary.

Preparing the Envelope for Mailing

• You can also add "Do Not Bend" to your envelope as a reminder to the post office. The US Postal Service requires that those words appear above the addressee's name and below the postage. If you add "Do Not Bend," you must also include a stiffener (like cardboard) in the envelope.

• Your best bet is to go to the post office and pay directly there, as they will be able to weigh your envelope to determine the correct amount.

Expert Q&A

• Large resume envelopes that allow you to put your resume and cover letter in without folding them are best and look neat and orderly. Thanks Helpful 0 Not Helpful 0
• If you make a mistake during the process, throw out the envelope and start again. Getting it right is more important than saving money on paper or envelopes. Thanks Helpful 0 Not Helpful 0

Sample Envelopes

You Might Also Like

• ↑ Katherine Kirkinis, Ed.M., MA. Career Coach & Psychotherapist. Expert Interview. 14 October 2020.
• ↑ https://www.pongoresume.com/blogPosts/380/snail-mail-the-new-way-to-get-your-resume-noticed.cfm
• ↑ https://www.thejobbored.com/old-school-resume-hack-snail-mail_533/
• ↑ https://www.greatsampleresume.com/blog/resume/how-to/address-resume-envelope
• ↑ https://www.d.umn.edu/careers/handbook/submitting.html
• ↑ https://law.richmond.edu/docs/cdo/timeline-template/resumewritingguide.pdf
• ↑ https://about.usps.com/postal-bulletin/2007/html/pb22218/kit1_021.html

About This Article

Sending a resume through the mail creates a neat, professional impression and shows that you put effort into your application. To properly address a resume envelope, first, type your address out in a word processing program. Place the recipient's name, usually the hiring manager, in the center of the page. Then, beneath that, type out their company name and address. In the upper left corner of the page, type your full name and address. Once you have your address typed out, print it directly onto a manilla envelope that’s big enough to hold your resume. Alternatively, you can print out the address labels and stick them to the front of the envelope. If you have neat handwriting, you can write directly on the envelope, but printed text will look more professional. To learn how to buy postage for your envelope, read on! Did this summary help you? Yes No

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How to prepare your resume envelope

If you are asked to post rather than email your job application, the envelope you use will be the first thing the hiring manager sees. This makes it important to take a few extra steps to be sure you create a strong first impression.

Hiring managers may receive dozens of applications from candidates all competing for the same role. And in a time-poor workplace, a professional-looking envelope can influence the way a hiring manager regards your resume.

Here are some tips on the correct envelope etiquette to help your job application make it through the initial screening stage.

Use an A4 envelope

A good rule of thumb is to use a white A4 envelope for mailing your resume. This way, your documents won’t have to be folded, and they can arrive on the hiring manager’s desk looking crisp and neat.

What to write on the front of the envelope

The front of your job application envelope should include the contact name and job title of the hiring manager. The job posting may not include this information. If this is the case, you have the option of contacting the company to request the name of the appropriate contact person. Or simply address the envelope to “The Hiring Manager”.

It’s common to include the word “Attention” in front of the contact person to be sure the envelope reaches the right person in the company.

Next, comes the mailing address where your job application is to be sent to. Refer back to the job post to double check that you have these details correct.

To give your envelope a professional touch, it’s worth using the following format:

• The address of the hiring company should be located about 5 cm from the top right corner of the envelope, written vertically.
• Clearly show the post code about 2 cm from the middle top of the envelope, written horizontally.
• Write the full name of the hiring company about 5 cm under the postcode.
• Immediately to the left, write the department name.
• If you know the name of the person in charge, write it immediately under the department name.
• At the left, write “応募書類在中” (Application Materials Enclosed) in red pen, and encircle it in red.

What to write on the back of the envelope

The reverse side of the envelope should include your own contact details and address. This allows the envelope to be returned to you if it’s lost in the mail or is forwarded to the wrong address.

The steps below describe the appropriate layout for the back of the envelope:

• Write your own postcode horizontally a little above halfway up the left side, 3 cm from the edge.
• Write your address vertically 1 cm below the post code.
• Write your name vertically directly beside and about 3 cm below where you started to write your address.
• Don’t forget to affix your seal after putting your application materials in the envelope.

Use a printer to address your envelope

All employers will want to know that you have computer skills. Rather than handwrite your envelope, adjust your printer settings if necessary and use a computer to prepare your envelope.

The added benefit of this approach is that your envelope will look neat and professional, setting a positive tone for your job application.

Once your job application envelope is completed, check once again to be sure all the details are correct. With a little extra care, your envelope is bound to create a good early impression with the hiring manager.

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How to Address an Envelope to a Prospective Employer

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When you send a letter to a prospective employer, you have two goals: You want to make sure it gets delivered to the correct person in a timely manner, and you want to make the right impression on the person receiving it. Whether you’re sending a job application, resume, materials requested after an interview or an interview follow-up thank-you letter, it’s important to know how to properly address the envelope.

Get the Correct Information

To begin with, make sure you get the correct name and title of the person you’re sending the letter to. In some cases, you might be sending in a blind letter, meaning you don’t have the name of the person who needs to get it. This often happens when you’re replying to a want ad or sending in a resume cold.

If you’re not sending a blind letter, see if you can find the person’s LinkedIn profile. This will have their name and job title posted the way they want it known. People don’t always update their LinkedIn profiles, however, so search the company’s website for a staff directory to confirm the details, as well. The person might have changed jobs and hasn’t updated his title, or the company website might list someone who has since left.

You can also call the company and ask to speak with the human resources department, asking to confirm a particular employee’s name and title and any address information you need to know (such as a department name, floor number or suite number).

The Return Address

Put your return address in the upper left-hand corner of your envelope. Use the same name and address as you use on your cover letter stationery and resume. Envelopes often get tossed, especially if the person receiving the letter has an assistant who opens and sorts her mail for her. However, the recipient might request envelopes that come with resumes or other items from job candidates so she can check on their professionalism.

For this reason, you might want to use your printer to create a return address sticker (as well as a recipient address sticker), rather than hand-writing the addresses. You can buy address labels at your local office products store or buy them online.

The Recipient Address

Use the recipient’s name and title, using an honorific prefix if you think it’s appropriate, recommends Mvorganizing.org . For example, you might address the letter Mr. Robert Smith or Ms. Maria Delgado. If you use “Mrs.” or “Miss,” you increase the chances of offending the recipient, so stick with “Ms.”

While more and more people are asking to be recognized by new gender designations, it’s a recent-enough phenomenon that professionals who don’t use a gender probably won’t be personally offended if you don’t know them and use “Mr.” or “Ms.”

If you are sending a blind letter, do your best to designate who should get it. For example, you might write, “Human Resources Director” and then the company’s address. If you want to get directly to the person who will be your boss (and bypass HR), you might address the letter to “Marketing Director” and the name of the company.

If possible, try to find the correct title at this company for a position. In the case of marketing, it might be “Chief Marketing Officer” or “Communications Director.”

If you are responding to an ad for a nonprofit organization or other entity that is using a committee to hire for a position, you might address the letter with the position name and “Search Committee”; for example, if you're applying for a managing editor position, you might use “Managing Editor Search Committee.” You would address your letter that way in the address area and then use the salutation, “To Whom It May Concern,” or “Dear Committee Members” on your cover letter.

If the person is a doctor, use that title whether it’s a medical doctor, Ph.D. or other professional, such as a doctor of optometry – anyone who has earned any type of “doctor” title likes it being used. Do not use both a title and abbreviation, such as Dr. Douglas Melzer, OD (skip the OD).

You don’t need to include a person’s professional identifier, such as Lysa Parker, CAE. Those are usually self-identifiers people use to let others know their professional status. So, Dr. Jonathan Smith, is acceptable, but Jonathan Smith, Ph.D., isn’t appropriate.

Add as much information as possible, such as the department name, suite number and ZIP + 4 number if you can find it. No matter how common someone’s name seems, look it up and verify the spelling. Many a John Smythe has received letters addressed to John Smith.

The Basic Format

There is no “correct” job application letter envelope format accepted by everyone. However, in most cases, your envelop address setup should look like this:

Ms. Maria Delgado

Human Resources Director

ABC Company

222 Main Street, Suite C

Atlanta, GA 30306

If you're not using an oversized envelope and are folding your letter to fit into a regular #10 envelope, use the same stationery for the cover letter, resume and envelope if you can, recommends Northern Arizona University .

• Mvorganizing.org: How Do You Address a Prospective Employer on an Envelope?
• Northern Arizona University: Cover Letter Example
• Emily Post: Professional Title Etiquette: When to Use Your Dr. Title
• Editing and Writing Services: Titles Used in Articles and Correspondence

Steve Milano is a journalist and business executive/consultant. He has helped dozens of for-profit companies and nonprofits with their marketing and operations. Steve has written more than 8,000 articles during his career, focusing on small business, careers, personal finance and health and fitness. Steve also turned his tennis hobby into a career, coaching, writing, running nonprofits and conducting workshops around the globe.

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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

Business Analyst Skills: Add to Improve Your Resume!

See how your resume stacks up.

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How to Mail a Resume and Cover Letter

When to Mail a Resume

• Staples vs. Paper Clips

Use Professional Stationery

• How to Mail Your Resume

Raimund Koch / The Image Bank / Getty Images

If you've never mailed a  resume  and its accompanying cover letter, you may be wondering how to do so correctly. It doesn't happen very often, but it's smart to be prepared if you're asked to send your job application by postal mail.

With this guide, get the tips you need to make sure your materials arrive in the mail on time and looking professional.

Even though most people  apply for jobs online  or via email, sometimes an employer will ask applicants to mail resumes and cover letters.

Other times, job applicants who want to stand out from the crowd mail in their application materials to prospective employers to make sure their resumes and cover letters don't sit unread in a general email inbox.

A mailed resume can be a good way to get noticed, especially if you're sending a letter of interest to a company that hasn't advertised openings.

Even though the process of applying for jobs is becoming more digital by the day, you can cover your bases and send a snail mail application in addition to an emailed one, especially for local jobs with traditional storefronts.

Should a Resume and Cover Letter be Stapled or Paper Clipped?

Most employers will scan your resume into a database or copy and distribute it to any individuals who will be screening candidates. So, it's not a good idea to staple your documents. It's an extra step for the employer to remove the staple prior to scanning or copying.

You don't need to use a paper clip either, but you can. You can simply stack your documents in order with the cover letter on top, followed by the resume and then any  other materials  the employer has requested. If you want to be sure they remain in order, you can use a paper clip.

Resumes should be printed on a good-quality bond paper that's either white or cream.

Since you need to present yourself professionally, don't use colored paper, fancy fonts, logos, or images on your cover letter, resume, or envelopes.

Double check to make sure that the documents print correctly. If the print is blurred, you'll need to clean your printer heads or otherwise service it so that it produces clean text.

If using manila envelopes, it's best to print address labels. If you choose to use a business-size envelope, print the address on it cleanly if you don't have a label. Do not handwrite the address since this is business correspondence.

Remember to Sign Your Cover Letter

Don't forget to  sign your cover letter  prior to mailing it. Your signature is a small way you can leave an impression on a potential employer. Also, signing the cover letter shows that you're a professional who understands the intricacies of the employment process.

Mailing Resumes and Cover Letters

How to mail a resume.

When mailing your application materials, you can either use a manila envelope (9 X 12) or fold and place them in a business-size envelope. A manila envelope is preferred because it will be easier to scan or copy your resume and letters if they haven't been folded. 

Use a Folder

Rather than just sticking your application into a manila envelope, you can purchase a folder from an office supply store or even the school supply aisle of the grocery store. For just a few dollars, you can buy several folders in different colors.

Add Your Business Card

If you want to be an even more competitive job candidate, buy a folder that holds business cards and include yours in the designated spot. You'll likely have to go to an office supply store for such a folder or else order a bundle online. 

If you don't have business cards, order some. They're relatively inexpensive. You may be wondering what to put on your business card if you're out of work, but even if you're not on staff at a particular company, the business card can include your name, email address, cell phone number, and your preferred title, such as consultant, writer, artist, attorney, educator or accountant. 

You can develop and order business cards designed specifically for your job search

If you're looking for work, you may not be thrilled about the prospect of spending money on a job application, but sometimes you have to spend money to make money.

Check the Postage

When you've presented your application materials in the most suitable way possible, put them in your envelope and be sure to add enough postage.

You may want to go directly to the post office and have your envelope weighed to guarantee that there's enough. And if there's an application deadline for the job you're seeking, mail your materials early to give your application plenty of time to arrive.

The (Simple) Guidelines You Should Follow When Naming Your Resume and Cover Letter Files

When you’re first creating a document—even an important one like your resume or cover letter—you might give it a placeholder file name while you’re working on it. So if you’re job searching, you probably have at least one document named something like “Resume2021” or “FrontEndEng coverletter.” But you probably shouldn’t submit a cover letter or resume with a file name like this.

“It is important to have a clear and professional file name so your resume doesn’t get lost,” says Muse career coach Jennifer Smith , a former recruiter and founder of Flourish Careers . Recruiters and other hiring professionals are often working quickly and have multiple positions they’re hiring for at any given time, so an easy-to-scan file name “makes it simple for the recruiter to keep track of your info.” You’ll also “come across as an ideal professional,” Smith says, both of which are things that can help you to make a good impression on the recruiter—and anyone else considering hiring you.

(Still looking for more open roles to submit those resumes and cover letters to? You can search for jobs right here on The Muse !)

How to Name Your Resume or Cover Letter

Here are a few rules to follow as you name your resume and cover letter files—whether you’re attaching them to an email or uploading the files to an online system.

• Follow any instructions in the job description. Sometimes job postings will ask you to include the position title or identification number in your file name or to follow a certain format. You should always pay attention to any directions in a job posting. Otherwise, your application might be ignored or you may end up looking like you can’t follow instructions—which isn’t exactly the most desirable trait in an employee.
• Make sure your file name is descriptive and unique to you. You should always include your first and last name as well as what the file is, Smith says—for example, “Joseph_Washington_Resume.”
• Format your file name so it’s easy to read. Use capital letters to begin words—especially your first and last name. And separate each word. You can use regular spaces or you might want to use underscores (“_”), hyphens (“-”), or similar. Just avoid slashes (“/”) and backslashes (“\”) which can mess with different computer systems and programs—if you’re able to save a file with these characters at all.
• Include the position you’re applying to (optional). If you’d like to, you can always include the title of the job you’re applying for and even the name of the organization, which can help you keep track of your documents and also gives a subtle nod to the fact that you’ve tailored your materials. So something along the lines of “Cover-Letter-Leah-Kim-Staff-Accountant” or “Batya Feldman Resume The Muse SDR” is a safe bets.

Here are a few more examples of resume and cover file names:

• Ana Maria Estevez Product Designer Resume
• Cover Letter - Rohan Ahmed
• JP_Johansen_Cover_Letter_Sr_Recruiter_Yext
• Kayla-Harrison-Resume

What Not to Do When Naming a Resume or Cover Letter File

Though the exact file name you give your resume isn’t the most important thing—as long as it follows the guidelines above—there are a few things you should definitely avoid.

• File names that don’t make sense: “I’ve seen files saved with other people’s names, or a bunch of random letters and numbers,” Smith says. Avoid submitting a resume or cover letter with a file name that is difficult to understand or makes it unclear what the document is.
• Version numbers : Though you can—and should— revise your resume and cover letter as you get ready to apply to a job, make sure you delete those version numbers in the file name when you submit it. For example, “Sam-Madison-Resume-v3” won’t look as polished as, “Sam-Madison-Resume.”
• Generic file names: You should never submit a resume file named “Resume” or a cover letter saved as “Cover Letter Admin Assistant.” Your name should always be in the file title. If not, how will a recruiter or hiring manager remember who “Resume” belonged to? And how will they easily find your resume if they want to go back to it? If a recruiter or hiring manager wants to find your resume specifically, the first thing they’re going to do is search or scan the folder where they saved resumes for your name.

What File Type to Use

While naming your resume or cover letter file, you might also be thinking about the file type. So what file format is best for job applications? There are only two right answers: a PDF (.pdf) or a Word document (.docx). You should only use a different file extension if a job description specifies that the employer or recruiter would like to see your documents in a different format, such as .txt or .doc.

Read More : Should You Submit Your Resume as a PDF or Word Doc? 5 Rules to Follow

Resume templates

Put your best qualities on display with professional, customizable resume and cv templates. no matter your line of work or length of professional history, you'll find resume and cv templates that'll help you get the gig..

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Land your dream job with free, customizable resume templates. Showcase your potential to recruiters and stand out from other candidates with a professional template. Whether you're applying to corporate positions or creative roles, go with a sleek design or show your creativity with bold colors .

Resumes don't need to look boring—add flair to your professional experience with a creative resume template. There are plenty of resume designs to choose from, like simple resume templates and modern resume templates. Each resume template is fully customizable in Microsoft Word , so you can personalize each design element and add your own text. Using a template also makes it easier to customize your resume for each position you apply to.

Print out as many copies as you'd like or download the template for free to share digitally when applying online. These professional resume templates are perfect for any stage of life or career. Whether you're a high school student, actor, or seeking a career in nursing, you can find any format for any job type.

There are also a variety of free CV (Curriculum Vitae) templates to choose from. A CV is often longer than a resume and contains an in-depth look at your education and professional accomplishments. Like our resume templates, these CV templates are also customizable in Word.

Remember, your next job is only a template away! Once you've customized your resume, explore free cover letter templates to help you land the job.

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How to address a job application envelope.

A job application is the key to unlocking career opportunities. Job applications with well-done resumes and correct information may lock-in an interview. Because it is important to make the right first impression, it is crucial to properly put together the entire job application letter, including the envelope. Thankfully, addressing an envelope to a possible employer is a much easier task than filling out the enclosed application.

Write your name in the top-left corner of the envelope. Follow your name with your address. An example of a name and address format you might use on the envelope would be:

FirstName LastName 1234 Easy Street City, ST 00000

Write the employer address in the center of the envelope. Usually, job applications have a return address listed on the form. If this is the case, write the address exactly as it is listed on the form. If an address is not listed, use a general setup for the address, making sure to alert the correct department. For example, an address you may use would be:

Company Name ATTN: Human Resources Department 12345 Company Address RD City Name, ST 00000

Place a stamp in the upper-right portion on the envelope. Once the job application is neatly folded and placed inside, a stamp is affixed and the envelope is sealed, your application will be ready for mailing.

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Center for Careers and Internships

Résumés and cover letters.

When applying for opportunities, your résumé, cover letter, and application materials are your first impression.

This can help you land an interview, so it is important to detail your experience and accomplishments clearly and concisely.

Get Started

• Review our Résumé and Cover Letter Guide  for all majors and industries. It outlines suggestions for creating, formatting and organizing your content, and includes suggestions for word choices.
• Review your résumé and cover letter with a peer career advisor during Quick Questions .
• Refer to the Core Professional Competencies  and be sure to highlight the skills you have gained during your experiences.
• Need to a Curriculum Vitae (CV) instead of a résumé? Then schedule an appointment with one of our Advisors .

How to Create Your First College Resume

Peer Career Advisors Zoey Ellis ‘22 and Cindy Cardona ‘22 explain how to create your first college resume.

Slide One: Introduction slide - Hello and welcome to this workshop on how to create your first college resume.

Slide Two: Agenda - We will first start off with an explanation of why we use resumes. Then we will cover the basic resume format, the ACE method, important reminders as well as  resources and any next steps you should be taking

Slide Three: Why do we use resumes? So to start us off, it is important to acknowledge that resumes are for everyone! They are not just for graduating students. They are also for first and second year students who need resumes to apply for jobs, internships, and scholarships. They are used to get the attention of the employer, to show off your any skills you have, to demonstrate your commitment towards issues and goals, and to humanize you and show you as a suitable candidate for the position you’re applying to.

Slide Four: Basic Resume Format - The basic resume format consists of a one page long resume with .5 or 1 inch margins. It has to be consistent in regard to any underlining or bolding of titles, it has to have professional fonts such as the ones listed, and it should have 3 main parts consisting of a heading, education, and experience.

Slide Five: Heading Section - Next I will provide a breakdown of each section. First is your heading section. Here you want to make sure your name is the biggest object on the page.You want to make sure your name is also clear and easy to read. Below your name you can provide an address, phone number, and email address. If you are a current student, use your Middlebury address and email. However, if you are planning to apply near your hometown, you may use your home address.

Slide Six: Education Section - Number 2 is the education section. Here you’re going to list institutions attended and associated skills or affiliations that you’ve gained. First, you’re going to place your Middlebury College education. Indicate that you are a candidate for a Bachelor of Arts, your major(s), minor, expected graduation month/year, and cumulative GPA (if over 3.00). If you have not yet declared your major/minor, you may indicate “Undeclared” or cite an intended major in the same place. Below the name of your college and GPA, you may include Athletics, Language/Computer/technical skills and honors. High school. If you are an underclassman, you may list your high school on your résumé. However, if you are a junior or senior, you should list your high school if you attended a school that employers may recognize.

Slide Seven: Experience Section - Be selective and concrete about the experiences you want to be included with regard to any internships, jobs, etc. For each experience, describe your major accomplishments and core responsibilities by creating two to three descriptive statements or bullets

Slide Eight: A.C.E. Method - You can use the ACE method to build your statements within the experience section. Start off each bullet points with an action verb to illustrate what part you took in your internship, job, or any other opportunity. Then, you should provide context through quantitative and qualitative means. Some examples of this include that you increased efficiency by 25% or that you helped check in100 people to a facility. Finally, you should discuss your end result, what was accomplished through the role that you played in the experience?

Slide Nine: A.C.E. Framework Example - This is an example of using the ACE method: we can see the breakdown of our bullet point into action verb, context, and end result. The sentence here is …

Slide Ten: Additional Skills - After a selective and concrete experience section, you can add an optional “Additional Skills” section to the bottom of your resume. In this section, you can categorize your skills and qualify your level of proficiency where possible. You may also include relevant certifications or licenses. If you wish to include conversation starters by mentioning personal interests, be specific(e.g., “contemporary fiction” is more interesting than “reading”). This allows for a great conversation starter that is very specific, selective and appropriate.

Slide Eleven: Final Resume - After that you’re all done and your resume looks great!

Slide Twelve: Important Reminders - Here are some important reminders that the CCI wants to emphasize and make sure you’re taking into account when making a resume.Important Reminders: Do not ever lie or embellish, submit as a PDF, no hyperlinks, job objectives or “references available”, triple-check for errors, save your resume as a PDF titled “First Name_Last Name_Resume”, avoid using “I”/“me”

Slide Thirteen: Conclusion Slide - Thank you so much for watching this video on how to create your first resume. We also want to provide some resources on the next steps in your career path: Visit ​Quick Questions​ at go/PCAs to meet over Zoom with a Peer Career Advisor(PCA), CCI 1:1 Advising , CCI website also contains a toolkit about ​ Resumes & Cover Letters with sample resumes specific to first years, sophomores, and different industries.

To access a lot of these resources you can use the go links: go/cci, go/pcas, go/cciadvising. Thank you so much for listening to our presentation and good luck on your way to a great resume.

CCI Peer Career Advisor, Clara Wolcott ‘22 shares how to write a cover letter.

Slide 1: In this video, I will be explaining how to write your first cover letter.

Slide 2: To find resources on how to write resumes or cover letters, feel free to go to the CCI at Middlebury’s website and look at the Tool Kit to access resource guides. This is the Build a Tool Kit. Along the left side, you can see that there is information on resumes and cover letters, networking, and interviews available. Today， we will be focusing on the cover letter aspect.

Slide 3: This is a sample cover letter that the Middlebury Cover Letter Resource guide provides. Before going into detail on how to write a cover letter, I will first explain what a cover letter is. A cover letter is an opportunity to craft and share your story. A cover letter is specific to the company and position you are applying to. It is not meant to repeat your resume but to show off your skills and experiences that are relevant to your position. You also want to demonstrate how you will contribute to the needs of the company and employer. Even before you start writing， there are some important steps you can take.

Slide 4: First, research the company or organization you are applying to. Second, read the position description closely and look for required qualifications and what skills and characteristics the employer is looking for. I recommend printing out the job description and looking at it thoroughly while highlighting any skills or qualifications that are mentioned throughout. This, connect with anyone who has applied to the position or works at the company or organization that you’re applying to. That way they can give you an insider scoop on what type of candidate they are looking for and what the work environment is like. Just some information on the company will be useful for your own research and writing your cover letter.

Slide 5: So now we will be referring to the sample cover letter that the CCI provides. At the top of your cover letter, you can include your strict address city, state, and zip code, or you can provide your resume header which provides contact information. After that, include the date or which you are writing the cover letter. Then, include the contact name, title, or position of the contact, the employer, street address, including the city, state, and zip code. Oftentimes this information is included in the job description but sometimes, you might have to do some research on your own. After that, you will want to address the letter.here in the sample, it says “Dear Mr./Ms.__.” You want to write to a specific person when possible. Oftentimes, the contact information is included in the job description, so make sure to use the name when it’s provided. You can also say “Dear Hiring Manager or Dear Hiring Team.”

Slide 6: Now let’s talk about the first paragraph of the cover letter. In the first sentence, you want to peak the employer’s curiosity, so you can talk about why you are pursuing the position or just a sentence that will really grab the reader’s attention. Also, you want to make sure to include what you are applying for and who referred you, if applicable. You also want to reveal insight on the employer or company. Make sure to not tell them what they do but weave in the research that you did. When you want to finish off the first paragraph, you can include what is called a thesis. In this case, the thesis would be you emphasizing your qualifications and skills, as well as what you can contribute.

Slide 7: Now we will talk about the body paragraph.The body paragraph is an opportunity to articulate specific examples that will show how you will excel in the position. For the body paragraph, I recommend that you use the STARR framework because it will really allow you to concisely show your qualifications, skills, or accomplishments that match the job description. The STARR framework stands for Situation, Task, Action, Results, and Relate. For Situation, you want to state the situation you were in. Task: talk about the task you were asked to complete. Action: outline what actions you took to complete the task. Results: describe the results in measurable terms that could be quantitative or qualitative, and then Relate; relate how this example demonstrates the skills relevant for your job.

Slide 8: For the last paragraph of your cover letter, you want to make sure you thank the employer for considering your application and include any contact information, such as your email or phone number. You also should restate your interests and ask for the opportunity to learn more about the position. Then you want to sign off by saying sincerely and include your signature and typed name.

Slide 9: Before I rap up this video, I also wanted to include some cover letter tips: Make sure to keep your cover letter at one page. Use the same font and font size throughout your cover letter, and make sure to read your cover letter aloud before sending it in. Even go to the CCI’s Quick Questions hours at go/qqs to have your cover letter looked over by a Peer Career Advisor so they can provide feedback. Also, make sure to show why you would make a good fit for the position. Good luck with writing your cover letter! Thank you for watching! 

Sample Résumés

Please note, to edit these résumé templates you need to first go into the Google Drive word doc version (noted with a * ), download it, and then edit it.

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How to Address an Envelope (Photos Included!)

General Education

Addressing an envelope to mail a letter isn’t really a common task anymore. (Thanks, email!) But there’s always a chance a situation might pop up where you need to know how to properly address a letter envelope. Everything from sending out wedding invitations to paying bills requires you to know how to address envelopes.

If you don’t know how to address an envelope, you’re in the right place! This article will tell you everything you need to know about addressing an envelope if you’re sending letters in the United States . In this article, we’re going to cover the following info: 

• A full explanation of how to address a letter envelope
• A detailed example of how to write address on letter envelopes (photo example included!)
• Descriptions of how to address letters in specific circumstances, including PO boxes, apartment addresses, and overseas letters to the U.S.

Are you ready to learn how to address an envelope? Then let’s get started!

How to Properly Address an Envelope: The Basics

Addressing an envelope is pretty simple once you understand the overall format. Let’s start with the most basic thing you need to know about how to address an envelope: which part of the envelope you write on !

An envelope has a front and back side. The front of an envelope is blank, and the back of an envelope has a flap and seal. You write and place your stamps on the front of an envelope. 

Once you’ve checked to make sure your envelope is in the right position, you’re ready to start addressing it. So what is the proper address format for a letter? There are three components to addressing an envelope: the recipient’s address, the return address, and the postage. We’ll start with explaining how to address letters to recipients in the U.S. and cover how to address letters to Canada later.

The recipient's address goes in the center of your envelope, right in the red square. (FYI: there won't be a red square on your actual envelope.) 

Writing the Recipient’s Address

The recipient’s address is the address that you want your letter to be sent to. You write the recipient’s address horizontally and vertically centered, or right in the middle of the front side of the envelope. To write the recipient’s address properly, you need the following information: 

• The recipient’s full name
• The recipient’s street address
• The recipient’s city, state, and zip code

When you write the three parts of the recipient’s address, each part listed above gets its own line. A properly formatted recipient’s address will look like this on an envelope: 

Mortimer Smith  1234 Street Name St. City, State  Zip Code

In the example address above, you see that the recipient’s name appears on the first line of the address. Below that, you write the recipient’s street address. On the bottom line, you write the recipient’s city and state, separated by a comma, and the recipient’s zip code at the end. 

This is how you write the recipient’s address on an envelope when the recipient just has a basic residential address. We’ll talk more about how to write more complicated addresses (like apartment buildings and PO boxes) a bit later. 

The return address on your envelope should be in the top left corner. (Basically it should end up where the red square is on this example!) 

Writing the Return Address

The return address is the other main piece of a properly addressed letter . The return address is typically the same as the sender’s address. It’s called the return address because if the recipient can’t receive the letter for some reason, it will be returned to the sender. That way your letter--or your bill!--doesn’t just disappear. 

Most of the time, the return address will be your home address. The return address should be written in the upper left hand corner of the front of the envelope. Like the recipient’s address, the sender’s address is broken down into three pieces that are written on separate lines. The sender’s address should usually look like this: 

Mickey Mouse 90 Main Street  Orlando, Florida  32825

So, just like the recipient’s address, the return address should include your name or the sender’s name on the first line, the sender’s street address on the second line, and the sender’s city, state, and zip code on the third line. 

The stamp on your envelope should go in the same spot as the stamp on this one. Just make sure you're using the correct postage! 

Adding Postage

You probably already know that sending letters costs money in the form of stamps or other postage. If you’re mailing a letter from home, you’ll need to purchase stamps to add to your letter to cover the cost of mailing it. Most of the time, you can purchase stamps when checking out at the grocery store or from your local post office. 

When mailing standard letters within the United States, you usually only need to include one Forever stamp . Bigger envelopes or packages may require additional postage. 

So where do you place stamps on an envelope? Stamps should be placed in the upper right hand corner of the front of an envelope . People usually try to place the stamp pretty close to the edges of the envelope. 

Some people prefer to mail letters directly through the post office. If you choose to do this, you can take your letter to the post office and have them handle the postage. When the post office adds postage to your letter and mails it for you, you’ll just pay the post office instead of buying stamps. 

Keep in mind that the number and type of stamps you’ll need depend on what you’re mailing. An average letter will require a different number of stamps than a manila envelope full of heavy documents. If you’re ever unsure about how many stamps you should put on your envelope or what the best way to mail your letter is, you can always call and ask your local post office or check the USPS website .

Sending a letter to Canada? Follow the special instructions below. 

How to Address a Letter to Canada

You may have a situation where you need to address a letter to Canada. Addressing a letter to Canada is very similar to addressing one to a U.S. recipient, but there are a couple of differences you need to know. 

There are four lines that you need to include in the recipient’s address for a letter to Canada : 

• The street address
• The city, province, and postal code
• The name of the country

So a letter envelope addressed to a recipient in Canada would look like this: 

David Rose 567 Walnut Street Toronto ON MSV 1J2 Canada

Now, let’s talk about how this Canadian address is different from a U.S. address. First, Canada has provinces instead of states. This means you’ll need to know the Canadian province that the recipient lives in. In the example address above, “Toronto” is the city in Canada where the recipient lives, and “Ontario” is the province. 

Postal codes also look a little bit different in Canadian addresses. In this example, the postal code, “MSV 1J2” appears at the end of the third line of the address. Unlike U.S. postal codes, Canadian postal codes include both letters and numbers. Be sure to pay close attention when writing the postal code to ensure the letters and numbers are in the correct order. If you aren’t sure which province the recipient lives in or what their postal code is, you can look it up on the USPS website or the Canada Post website . 

Finally, the name of the country should be written on the fourth and last line of the recipient’s address. If you’re sending a letter to Canada, just write “Canada” on the fourth line! That’s the last step to writing the recipient’s address on a letter to Canada. 

You’ll also need to include a return address in the upper left hand corner of your envelope. It should be formatted just like the return address on any other letter: your name appears in the first line, your street address in the second line, and your city, state, and zip code in the third line. 

The only major difference in writing the return address on a letter to Canada is that you will also need to include your country on the fourth and last line . So if you’re writing from the U.S., you will simply write, “United States” on the fourth line. 

The last thing you’ll need is postage . Postage rates from the U.S. to Canada can vary based on the size and weight of the letter and the location you’re mailing to and from. To find out the correct number of stamps or cost of postage, use the Canada Post Rate Calculator . 

How to Write Address on Envelopes: Picture Example

When it comes to how to address an envelope, having a visual example can help you know you’re getting it right. Here’s an example of what a correctly addressed envelope looks like: 

This example includes the recipient’s address, return address, and location of postage. You can use the spatial layout of this example as a guide too. The return address and recipient’s address on your envelope should be in about the same place as the ones you see in this example. 

4 Other Examples of How to Fill Out an Envelope

Now that you know the basics of how to address an envelope, let’s look at some specific types of addresses. Formatting addresses for mailing can differ depending on the type of residence of your recipient and where you’re mailing from. We’ll cover the basics of how to write an envelope address for PO boxes, apartment buildings, businesses, and U.S. recipients from overseas senders below. 

How to Address a Letter to a PO Box

When it comes to how to write an address on an envelope for a PO box, there are a few things you need to know. A PO box, or post office box, is a lockable box that’s located in a post office . Some people choose to receive their mail at PO boxes, and some countries only use PO boxes to deliver local mail. If your recipient has a PO box, you have to include that info in the address on the envelope. 

To address an envelope to a PO box, you’ll replace the street address information with the PO box number . If you’re writing the address with a PO box on an envelope, it should look like this: 

Lara Jean Covey PO Box 123 Portland, OR 97214 

In the example above, the PO box and the box number replace a normal street address. Including the correct PO box number ensures that your letter gets to the right place! 

How to Address a Letter to an Apartment Building

To properly address an envelope to an apartment building, you need to include the street address, the building number, and the recipient’s unit number. 

When addressing an envelope to a recipient who lives in an apartment, the address should look like this: 

Rachel Green 90 Bedford St, Building A, Apartment 2 New York, New York  10014

In this example, the street address appears on the second line, followed by the apartment building number and the number of the recipient’s apartment unit. 

With all of that information, addresses for apartments can sometimes be a little long. If you can, try to fit all of the information about the street address, building, and apartment number on the second line. If it gets too long, move the building and apartment number to the third line. 

If you aren’t sure about how to write the recipient’s address, you can always call their apartment complex to get this information, or check with the U.S. Postal Service. 

How to Address a Letter to Someone in an Office Building

Correctly addressing an envelope to a person at a company ensures it will end up in the right hands. When addressing an envelope to someone who works in an office building, you need to include a couple of extra elements on your envelope. 

When writing out the recipient’s name and address, you should include the abbreviation “Attn” followed by a colon before the recipient’s name, like this: 

Attn: Michael Scott

“Attn” stands for “attention,” which means that the letter should be brought to that person’s attention within the company! 

Below the company name, include the name of the recipient on the next line. The company’s address goes on the line below that. The company’s delivery address will most likely include the company’s street address and the suite number of the recipient. On the fourth and final line, write the city, state, and zip code. 

The full recipient address on a business envelope should look like this: 

Dunder-Mifflin Paper Company, Inc. Attn: Michael Scott 1725 Slough Avenue, Suite 4 Scranton, Pennsylvania  18505

  You may see something like “C/O" in front of the recipient’s name instead of “Attn” in some examples. That’s okay: the “C/O" means “care of,” and it works exactly the same way as “Attn.” Both “C/O" and “Attn” will ensure your letter goes to the right recipient when you’re sending a letter to a business address. 

The return address on a business envelope should read exactly like the return address on regular mail. And when it comes to postage, check with the U.S. Postal Service. If you’re mailing larger envelopes, you might need multiple stamps or postage.

How to Address a Letter to Someone in the U.S. From Overseas

If you’re mailing a letter to the U.S. from another country, you have to include a couple of extra elements on your envelope. The main things you need to include on an envelope to someone in the U.S. from overseas are the name of the country and international postage. 

An address on an envelope to someone in the U.S. from overseas should look something like this: 

Olivia Pope 1111 Pennsylvania Avenue Washington, D.C.  20500 U.S.A

So when you write a letter to a U.S. recipient if you’re out of the country, you include the recipient’s name in the first line, the street address in the second line, and the city, state, and zip code in the third line. The one additional thing you must include is the name of the country in the fourth line of the address. 

What about if you need to mail a letter from the U.S. to another country? Depending on the mailing service you’re using, there may be additional forms you need to fill out in order to send your letter. You can find out the requirements for mailing to different countries by checking the USPS Global Express website . You might consider using a service that assigns tracking numbers to letters and packages. That way you can ensure your letter arrives at its destination successfully. 

You also need to include the right kind of postage for international mailing. You can purchase international stamps from your post office. These are the kind you will need to send international mail to the U.S. You can find out the correct postage for your letter by checking the USPS postage rates and prices website . Global Forever international postage stamps currently cost $1.20 apiece.

What’s Next? 

One type of letter you may have to address during your college application process is a letter of recommendation . You can learn all about letters of recommendation in this article ! 

Not all letters of recommendation are equal, though . Here’s an example of what a great letter of recommendation should look like . 

Did you know you may need letters of recommendation for your job search, too? Here’s a rundown of what a professional letter of recommendation looks like ...and helpful tips about asking for them. 

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Mailroom Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the mailroom job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Envelope and Letter Head Supplies Management and Fulfillment
• Create and mail out new customer letters
• Create visitor and guest badges
• Supplies inventory management
• Assist in the ordering, receiving, stocking, and distribution of office supplies
• Effectively work in a team environment
• Receives and checking in of all products delivered to the Burnham production facility. Acceptance of all shipping service
• Perform other tasks as assigned
• Working in proprietary systems
• Create and ship files
• Take direction from supervisor or site manager
• Perform various Mail Center activities (sorting, metering, folding, inserting, delivery, pickup, etc.)
• Participate in cross-training (Filing, outgoing shipments, etc.)
• Correspondence – Prep and process non-hazard mail according to client specification
• Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems
• Runs high volume copy machines and performs binding and finishing work
• May perform meeting room and conference room set ups
• May perform re-lamping and light maintenance duties as assigned
• May perform filing duties in conjunction with specific customer requests
• Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted
• Calculates charges for jobs performed and maintains some billing logs
• - Basic knowledge of network (e.g., how to add or delete a network printer)
• Able to demonstrate ability to train and mentor other Mail client associates
• Able to demonstrate ability to perform data entry
• Able to demonstrate ability to read, write and follow English instructions
• Able to demonstrate PC / Internet Skills Basic
• - Basic knowledge of Digital Front Ends
• - Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options) -- Working knowledge of account-relevant applications (e.g., Adobe Acrobat, file conversion or graphic arts applications )
• - Intermediate knowledge of MS Excel or equivalent (navigate multiple worksheets within a workbook; create charts/graphs; use basic math functions; create basic formulae)
• Ability to maintain a professional attitude in difficult situation
• - Perform mail merges -- Intermediate knowledge of MS Word or equivalent (insert images; create and manage tables and columns; edit headers/footers; create forms; create and manage multiple sections

15 Mailroom resume templates

Read our complete resume writing guides

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• Handling of newspaper products: piling, jogging, counting, moving skids, stretch wrap and band
• Inserting: jogging inserts, feeding heads and loaders, minor repair of jams
• Hand insert whole product
• Mail and distribution: inserting, dissecting, tagging lists, tear sheets

Mailroom Operator Resume Examples & Samples

• Ensure effective printing of all output in a timely fashion for all ADP payroll platforms, with due regard for deadlines and other production department needs
• Submit jobs using PMF/PC and TSO, as required
• Ensure the quality of the print output from laser and impact printers
• Operate the folding and insertion equipment, ensure quality of the insertion output
• Verify and test MICR coding as required
• Operate bursting equipment
• Perform preventative maintenance and cleaning on equipment as per the daily/weekly schedules
• Document problem situations and ensure escalation is performed as per standard procedures and timelines, following up to ensure completion and communicating results to appropriate associates
• Place equipment service calls, as required
• Ensure equipment, problem and maintenance logs are updated
• Document daily events, statistics and perform handoff at end of shift
• Perform stock inventory according to schedule and provide results to managers
• Handle receiving functions
• Keep work area clean and tidy; properly dispose of recyclable material; paper in paper bin, carton in carton bin, etc
• Assist other Production departments as needed
• Minimum 2 years experience
• Previous work experience with operating continuous roll feed laser printers, insertion equipment
• Strong knowledge of TSO, RUMBA, PMF/PC, RJE environment
• Self-motivated. Able to get the job done without having to wait for explicit direction
• Good analytical skills and well organized
• Ability to work independently and in a team environment, punctual and reliable
• Ability to work in a deadline driven environment and to work effectively in a stressful environment
• Ability to organize tasks in a logical priority
• Ability to work overtime, evenings, nights or weekends when required
• Willing to learn new techniques and methods
• Familiar Microsoft Office
• Must wear proper safety equipment and abide the Health & Safety rules and regulations
• Must be able to work in a dusty and noisy environment

Mailroom Manager Resume Examples & Samples

• Strong managerial leadership skills (mailroom knowledge a plus but not necessary)
• Strong change leadership skills
• Strong problem-solving skills; decision-making skills; analytical skills and prioritization
• Strong conflict management/ resolution skills

Production Mailroom Inserter Resume Examples & Samples

• Ensures that properly jogged preprints are neatly loaded into 1-2 hoppers simultaneously at a high rate of speed (machine speed 12,000 – 20,000 pieces per hour); (70%)
• Stacks and straightens papers at the stack-down position, which must be run through the inserter
• Dexterity - must be able to jog and feed different shape, size and weight of product accurately at a high rate of speed (machine speed 12,000-18,000 pieces per hour); up to 10 standard pages total
• Must be able to work at a fast pace when necessary
• Piling paper bundles
• Using Insert Machine
• Lifting (20-30 lbs.)
• Must have a good work ethic

Mailroom Resume Examples & Samples

• Must be at least 18 yrs. of age
• Must have at least a High School Diploma for GED
• Must be able to able to pass a Background Investigation and Drug Screening
• Schedule will be from Mon-Friday (9 am until clean desk) and alternate Saturdays with a day off during the week when scheduled to work on a Saturday
• Schedule may be subject to change at any time with at least 1 week notice and in rare cases may be immediate
• Candidate must be flexible
• Must have previous strong leadership experience
• Must be detail oriented and a fast learner
• Must have a current resume

Transaction Processing Mailroom Team Lead Resume Examples & Samples

• Monitor and resolve work flow issues 1. Basic Windows Office skills a must
• Experience with work flow monitor programs a plus
• Set and assign team schedule
• Ensure quality standards are met
• Enforce company and SBU policies
• Lead and coach team members
• Supervisor experience a must
• Troubleshooting and problem solving skills required
• Complete the Daily, Weekly, and Monthly reports on time
• Supervise the mailroom floor to insure the products are assembled correctly and on schedule
• Train all mailroom employees in the proper procedures for set-up and running of the machines to produce a consistent product
• Insure regular and detailed maintenance is being performed on all mailroom equipment using proper lockout/tagout procedures
• Properly identify and prepare skidded material for production and distribution
• Maintain a clean department
• Maintain employee relations
• Comply with all safety rules, participate in safety training and follow accident/ injury procedures. Maintain a safe and clean environment

Mailroom Administrator Resume Examples & Samples

• Support mailroom as well as front desk duties
• Ability to foster a positive collaborative team environment, and building business partnership
• Strong organizational skills, and attention to detail
• Effective verbal and written communications
• Extensive experience with office machines and software
• Confidentiality: Maintain confidentiality of sensitive information and data
• Ability to work independently and self-motivated
• Creates new hire mail boxes
• Responsible for maintaining toner supply for building
• Maintains Boardroom kitchen and monitor cleanliness of Boardroom daily
• Provides executive administrative assistance for leadership members
• Answer incoming calls, forward to appropriate extension, provide callers with information, directions, fax numbers, company website and other related information as requested. Also greet guest in a professional manner
• Receive, sort and distribute mail, faxes, interoffice mail, packages, catalogs and newsletters,
• Assist accounts payable with invoices and check printing
• Order, shop and stock break room supplies, clean break room, conference rooms and common areas as needed
• Maintain/Update rosters and Shared Services share point site
• Assist new employees by taking their photo for sharepoint, order supplies and name plate
• Maintain Printers-Replace toners and ink cartridges, call for maintenance and order supplies when needed
• Run errands as needed, including bank deposits, P.O. Box pick up and other misc. errands
• Order lunches for meetings and events when required
• Approve business card orders
• Assist Facilities Coordinator, Executive Assistant, Leadership Team, and other departments with projects and events as needed
• Coordinate race events, mobile health programs such as Red Cross Blood drives, the mammogram bus, for the Boise/Nampa Offices

Mailroom Lead Resume Examples & Samples

• Prior mailroom experience
• Ability to manage and train fulfillment staff
• Strong analytical, organizational and problem solving skills
• Thorough, accurate and articulate verbal and written communication skills. Ability to work with multiple clients
• Adaptable and has the capacity to think and react gracefully in a high-energy, fast-paced environment
• Ability to multi-task and complete multiple projects simultaneously
• Experience with SendSuite or other mail management system
• Ability to prioritize projects, juggle requirements, organize and maintain a safe work environment
• Some book production experience a plus
• Track, trace, and resolve mail problems with USPS, express and local delivery services
• Perform quality checks on outbound mail Validate internal mail addresses
• Arrange alternative courier or shipping services to meet customer requirements
• Determine output packaging per packaging standards (e.g. process for books, tabs, etc.)
• Utilize mail equipment per training; for example
• Find, open, rename files using Windows Explorer (or equivalent)
• Delete and recover files
• Open and send e-mails (create mail, add, save attachments)
• Able to demonstrate ability to perform Data entry
• 3 years’ experience in mailroom operations, including one year of supervisory experience
• Postal laws, rates and regulations (letters, printed materials, packages, registered and certified mail)
• Personnel Management and supervision
• Mailing equipment use and maintenance
• Ability to analyze data and processes to ensure timely, cost-efficient distribution of mail in a prescribed manner
• Must be able to adequately perform required job functions. This includes being able to lift, bend and move in such a way as to perform job tasks in a safe and approved manner

Mailroom Specialist Resume Examples & Samples

• Basic computer skills / data entry
• Prior mail room experience preferred
• Ability to stand or sit for long periods of time
• Ability to make good decisions
• Flexible to handle different assignment
• Ability to learn multiple policies and procedures
• Pick up and deliver US Mail
• Ship & Receive packages from FedEx, UPS, and WPX
• Sort and deliver all incoming mail and packages to various departments throughout the Walla Walla Campus and College Place
• Work with interbranch Courier to change or develop new routes and location additions or changes
• Forward returned US Mail to Contact Center
• Fill department office supply orders
• Operate and maintain Pitney Bowes postage equipment while maintaining a postage allocation report for monthly report
• Fill orders for Banner Bank Brochures and Credit Applications and maintain an inventory
• Fill orders for Banner Bank Promotional Items and maintain an inventory
• Drive and arrange for routine fuel and maintenance for the Mailroom van
• Fill equipment maintenance supplies for all branches quarterly
• Assist in compiling and constructing materials for sales teams on request
• Process large mail jobs for various departments on request
• Provide back-up to other departmental roles: Items Processing
• Comply with policies, procedures, security requirements, and government regulations
• Good interpersonal and phone etiquette skills
• Analytical ability and problem-resolution skills
• Effective time-management skills
• Ability to understand and follow standard practice or verbal instructions, use simple arithmetic, and keep records
• Requires the ability to operate a variety of automated and standard office equipment such as typewriter, adding machine, calculator, fax, on-line computer terminal and personal computer
• Proficient with10-key by touch; demonstration may be required
• Proficient in MS Windows, Word, Outlook and Excel
• Knowledge of federal and state laws/regulations relative to deposit accounts and bank operations
• Specialist I – 3+ years of clerical and/or customer support experience
• Specialist II – 5+ years of clerical and/or customer support experience or 2+ years of proof, item processing or balancing experience
• Coordinator - 7+ years of clerical and/or customer support experience and demonstrated ability
• 40 hrs per week, overtime rare and must be flexible and available for scheduled shifts (1st, 2nd and 3rd shifts)
• Provide mailing address cleanup services (may include use of mail cleansing software)
• Bar code address quality review
• Use of specialized equipment for material handling if required Receive, sort and process mail documents, packages, and supplies. Notify recipients Deliver and pick-up mail on scheduled runs Record & process accountable mail information, maintain logs Track, trace, and resolve mail problems with USPS, express and local delivery services Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include USPS pickup/delivery) Perform quality checks on outbound mail
• Perform finishing work on documents to be mailed , such as folding and insertion
• Perform mail merges -- Intermediate knowledge of MS Word or equivalent (insert images; create and manage tables and columns; edit headers/footers; create forms; create and manage multiple sections
• Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options) -- Working knowledge of account-relevant applications (e.g., Adobe Acrobat, file conversion or graphic arts applications )
• Process work in order to meet daily Service Level Agreements (SLA’s) to customer contract
• Physical Position – On your feet nearly all of shift
• Required ability to “switch gears” from job to job at a moment’s notice
• Perform quality and quantity checks on all projects within finishing and packaging department
• Maintain a positive attitude in a team environment
• Ability to get along with different team member’s personalities and work speeds
• Manage processing and operation of high level mail equipment: mail inserters, sorters and finishing equipment in an automated high speed/high volume environment
• Meter Read Collection on print and postage equipment
• File Preparation of provided electronic financial documents to apply bar-codes
• Print, collate and stuff invoices, statements payment requisitions, warranties, etc
• Track, trace, and resolve mail problems with USPS, UPS, express and local delivery services
• Fill out shipping forms and/or enter electronically in shipping terminal per the job ticket (billing)
• Manage dollar/fund amount in postal equipment
• Collate interoffice mail
• Record & process accountable mail information, maintain logs (electronic and manual capture)
• Contact service on mail and shipping equipment
• Maintain printer supply recycling
• Paper and supply handling and replenishment
• Start-up and Shut Down of all equipment
• Print Production environment finishing (small binding equipment, packaging, shipping)
• Able to demonstrate PC / Internet Skills

Mailroom Operative Resume Examples & Samples

• Be able to demonstrate your ability to deliver exceptional customer service
• Organised and skilled in multi-tasking
• Good IT skills with working knowledge of all Microsoft Office packages

Immediate Mailroom Opportunities Resume Examples & Samples

• Filing by Name, AND Numerical Filing
• Data Entry 10 Key, and Alpha Numeric
• Typing Test
• Work safely at all times giving due consideration for the safety of others
• Familiar with all modern technologies, inclusive of Apple products
• You will need good attention to detail with the ability to work well as part of a team
• Ensure Tracked items are correctly processed using Pinpoint
• Good Telephone Manner
• Receives and delivers all newsprint material and consumables
• Receives incoming Free Standing Inserts (FSI); entering data into SAM Tracks, load flagging, storage of products and verifying

Mailroom Production Lead, nd Shift Resume Examples & Samples

• Follows-up to assure processing proceeds at the pace needed to meet postal dead lines
• Oversees quality function in assigned area. Assures MPTQM processes and procedures are followed at all times
• Ability to prepare reports and effectively present information and respond to questions from groups of managers, customers and employees
• Ability to calculate and prepare various reports regarding volumes, rejects and other pertinent data
• Ability to solve basic problems that arise in the production environment
• Strong organization and customer service skills

Mailroom Production Lead, rd Shift Resume Examples & Samples

• Reviews time clock hours of production workers to assure accuracy. Interprets company policies to production staff as needed and upholds safety regulations and practices
• Knowledge of the pre-sort mailing business is a plus
• Ability to read, analyze and interpret general business periodicals and USPS postal regulations is a plus
• Solid understanding of use of Windows environment to set up production runs
• Ability to apply common sense understanding to carry out instructions furnished orally or in writing
• Ability to lift up to 50lbs. with or without accommodation
• Based on operational need; must have a flexible schedule to work overtime, which may include weekends, holiday, and/or a different shift with limited or no advance notice
• Establishes operating and administrative policies and procedures for the mail center and ensure security, safety and delivery standards are met
• Develops short and long range plans to upgrade automation, technology and equipment and maintain state-of-the-art operations
• Coordinates mail processing with the United States Postal Service (USPS) and other private sector mail services interfacing with Wintrust’s mail system
• Develops plans and cost estimates for personnel, equipment, vehicles, services, and supplies
• Provides expert technical advice and consultation on postal regulations, rates and changes
• Plans, coordinates, schedules and reviews mail service schedules
• Customizes mail center services to accommodate special mailings across all charters and corporate departments
• At least 5 years of experience of management experience with experience in coaching and training entry level staff
• Experience working with Sensitive Data
• Strong On Floor Presence
• Ability to analyze information and evaluate results to deliver optimal production
• Positive attitude, excellent attendance, high attention to detail, self motivated, ability to work in a team and independently
• Proficient in Microsoft Office Products (Word and Excel)
• Proficient in computer skills including Microsoft Word, Excel and other Microsoft Office programs
• Complete Performance Appraisals and other human resource-related functions for at least 3 mail room operators
• Coaching and development of staff members
• Training and cross training of staff members
• Ability to lift newspaper bundles up to 15-20 lbs
• Physical capability of standing, bending, stooping, twisting, crouching, and lifting repeatedly throughout a shift
• Ability to learn and follow direction
• Ability to effectively communicate with internal and external customers
• Ability to work varied schedule
• Promptness and reliability to work
• Willingness to learn and assist in setup of equipment
• Solid work history
• Able to use own initiative and with minimal direction
• Full drivers’ license
• Ability to prioritise variable workloads against structured schedules

WME Mailroom / Floating Assistant Resume Examples & Samples

• Running errands around Nashville
• Covering desks for assistants
• Completing department projects

Mailroom Unit Lead Resume Examples & Samples

• High School Diploma or equivalent; may hold 2 year post-high school Degree; may hold Bachelor’s degree
• Intermediate to Senior level knowledge of operating systems, and of software skills
• Ability to read and interpret moderately complex documents such as operating and maintenance instructions, procedure manuals, and government/healthcare guidelines
• Ability work on multiple assignments/issues with limited instructions from leadership

Mailroom Team Lead Resume Examples & Samples

• Be the departmental subject matter expert (SME)
• Team consistently meets client and internal SLA’s
• Assist in day to day operations of mail services team as needed (SME)
• Train/mentor associates
• Assist/Support Unit Manager
• Assign work to all associates completely, accurately and timely
• Complete SLA reporting in a timely and accurate manner
• Other Tasks as Assigned
• Provide guidance and support to team members in order to consistently meet client and internal SLA’s
• Ideally have experience of carrying out a similar Mailroom role within a corporate environment
• Hands-on approach and the ability to undertake and manage multiple tasks simultaneously
• Adaptable and flexible approach to changing working procedures
• Confidence in communicating with clients, colleagues and visitors at all levels within the business
• Excellent communication and team working skills
• Demonstrates enthusiasm in supporting clients and colleagues across the team and at all levels
• Customer-focused and service-driven
• Set-up and load the inserting, sticky note, and stitch and trim machine to allow for maximum efficiencies
• Set-up and run commercial and newsprint stackers, utilizing different bucket sizes
• Jog and stack publications onto carts, pallets or conveyors
• Count, strap, and palletize bundles of product for distribution according to manifest draws, bundle keys, or pallet tags

Mailroom / Print Production Operator Resume Examples & Samples

• Manage all aspects of the mailroom
• Assist when needed in the production room with print and binding jobs in a time sensitive manner, scheduling resources to meet the volume of workflow
• Be willing to meet all client deadlines by working overtime if needed
• Familiarity with mail room responsibilities
• Ability to follow processes and procedures accurately
• Able to multi-task while maintaining quality and accuracy
• 2 years experience in mailroom operations
• Experience in a printing position utilizing Large Document and/or Small Document machines preferred
• Process outgoing checks
• Check printing (in some locations)

Print Production / Mailroom Resume Examples & Samples

• Possesses skills and competencies to deliver intermediate contracted customer requirements (document assembly and finishing)
• Tasks and activities are defined and routine
• Point of contact to receive, review and electronically log customer jobs
• Operate standard finishing equipment (e.g. paper cutters, inserters, laminating, and hole punchers)
• Operate office/production equipment (printer, copier, fax, scan)
• Apply asset tags to office equipment and update database
• Track and coordinate the move, add or change of office equipment assets at customer accounts
• Clean and maintain office equipment when necessary
• Process and distribute incoming and outgoing faxes, log for billing purposes Process basic forms and update information using a PC
• Wrap, pack, label, and ship finished product
• Collect and submit meter reads
• Maintain appropriate supply inventory, distribute supplies as required
• Problem solve issues to complete production, delivery, and output requirements
• Perform quality inspection before, during and after output of each production run
• Sort and scan hardcopy materials or other mediums for use in printed documents or digital format; specific application training may be required and provided
• Collect data and respond to print/copy equipment issues by contacting service personnel using specific PC applications
• Operate high volume printers and copiers
• Estimate, schedule and track incoming production jobs
• Perform operator maintenance on equipment
• Maintain reporting logs and information for billing
• Track and store jobs as customer requires for reuse at a future date, including file back-up
• Perform minimal training to customer end-users on equipment
• May develop work processes or templates
• May operate high volume folding and inserting mail equipment
• Able to demonstrate Computer Skills Functional knowledge of PC (keyboard functions, mouse, etc.)
• Able to demonstrate Intermediate use of: MS office (Word, Excel, PowerPoint), Web, Internet, and Intranet
• Create spreadsheets -- Use standard formulas -- Sort -- Filter, and create graphs -- Import/export information
• Embed files into applications -- Move data between Word and Excel
• Able to demonstrate ability to use / locate devices (drives, files, printers) attached to network
• Able to demonstrate ability to send and receive emails , find, open and save documents and files, perform data entry
• Able to demonstrate ability to use internet explorer for web browsing , send documents to preconfigured printer
• Able to demonstrate basic math skills (division, multiplication, percentages)
• Able to demonstrate business maturity and professionalism

Mailroom Leader Resume Examples & Samples

• High School Diploma/ Secondary education
• Experience in Economics and/ or Administration with strong orientation on customers
• Strong PC Skills - MS Word, MS Excel, MS Power Point
• Good hand and eye coordination
• Good Communication Skills
• Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
• Consistently adhere to all business and safety procedure guidelines
• Operating mailing, copy or scanning equipment
• Handle time-sensitive material (i.e. confidential, urgent packages)
• Must be minimum of 18 years in age
• High school Diploma or Equivalent (GED) required
• Must have 6 months customer service experience
• Must have a minimum of one year experience driving similar sized vehicles
• Must have valid driver's license and clean DMV record

Mailroom Assocaite Resume Examples & Samples

• Participate in cross-training and perform other duties as assigned (Filing, outgoing shipments, etc)
• Handle time-sensitive material like confidential, urgent packages
• Perform file purges and pulls
• Create files and ship files
• Lifting up to 55 lbs with or without accommodations
• Perform all scheduled and unscheduled pickups and deliveries utilizing company van within approximately a 25 mile radius
• Adhere to all applicable Federal, State, Local and Company safety and traffic regulations/policies
• Load, unload van or box truck as required; make deliveries to receiving docks or inside deliveries if necessary
• Must have a minimum of 6 months experience driving similar sized vehicles
• All mail room service tasks assigned including but not limited to: USPS, Accountable Packages, Freight, Internal Transfers, the Processing of Domestic and International Shipments, Receiving, Processing, Delivery, etc. as listed in the Customer Service Associate Job Description
• Ability to trouble-shoot PC hardware / software problems (Arrival, Windows, PacTrak, and meter related applications)
• Maintains pub share
• Accept courier deliveries, Identify recipient, and log into Arrival System
• Cross-trained on dispatching work orders
• Answer and route calls to proper personnel or department(s) and escalate as necessary
• Accept deliveries of FEDX, UPS, etc. Log each item into the Arrival System
• Ability to recognize deviation from accepted practice is required
• Responsible for effectively communicate to peers and cross-functional customer on a regular basis
• Greet visitors and ensure corporate policies/procedures are followed
• Maintains knowledge of building layout
• Know, understand and adhere to business procedure guidelines at all times
• Take direction from site manager as required
• Maintain all logs and reporting documentation as required
• Effectively communicate both verbally and written, with clients and company personnel
• Demonstrate competency in performing multiple functional tasks
• The CSTS position may provide Team Lead back-up support in his/her absence. This may involve creation, maintenance, and facilitating all processes
• Back-up to supervise day-to-day mail room operations, as necessary
• Back-up to work order coordinator, as necessary
• Provides support to management team in the absence of Team Lead
• Plans, organizes and directs the activities of assigned team members
• Provides coaching and training to team members on assigned shifts
• Provides operational support through varied informational processing activities that supports a specific business need
• May work with both internal and external contacts
• Basic financial reporting administration support
• Valid driver's license and clean driving record
• Ability to lift up to 40lbs with or without accommodations or the maximum allowed by current state
• Self-starter and action oriented
• Ability to communicate clearly and concisely in person or over the telephone
• Excellent clerical skills required (Word, Excel, PowerPoint, and Outlook. Microsoft Project a plus)
• Demonstrated knowledge of corporate structure
• Ability to travel between buildings and campuses
• Ability to sit and/or stand for long periods of time

Team Lead-mailroom Resume Examples & Samples

• Supervise and cross-train staff / activities
• Ensure complete customer satisfaction via well trained staff, use of proper work instructions, adherence to Scope of Services, cross-training
• Adhere to all safety procedures and company policies
• Lift large bundles of mail, overnight packages and shipments of paper
• High school diploma or equivalent (GED) required
• At least six months of customer service experience
• Proficient with Microsoft Word/Excel and Adobe
• Lifting up to 50 lbs. with or without accommodations

Mailroom / Clericalprocessor Resume Examples & Samples

• Minimum 2 years of experience in Mail room management or in Clerical role preferred
• Verbal and oral communication skills: Mailroom clerks should be able to communicate effectively with colleagues, receivers, and the management to avoid errors in sending mails
• Computer operating skills: The clerk needs to be able to use the computer for record keeping and understand the business application as per training
• Multitasking: The clerk will be more efficient in his/her work if he/she can take on various tasks at the same time and complete them without errors
• Ability to work under pressure: The work at the mailroom requires meeting deadlines, therefore, the clerk should be able to handle the pressure that comes with it
• He/she should possess date entry skills
• Organizational skills: The clerk should be able to arrange their work schedule and the mailroom in such a way that will promote their efficiency on the job
• Print services, mail sorting, mail delivery, meter outgoing USPS mail, loading dock and S&R duties, as well conference room set-up and reception coverage
• We are looking for a Team Leader willing to do “whatever it takes” to get the job done
• Ideal candidate has a “can do” attitude with excellent communication skills
• Select, develop, motivate, and maintain a properly staffed team, so that all work is processed in accordance with service level agreements
• Compile, generate, and publish reports to ensure internal and external accuracy and productivity
• Conduct performance appraisals, and coach employees for performance and development
• Provide clients with updated documentation for all processes
• Develop plans for improving production, quality, and efficiency by reviewing work flows, procedures, systems and performance
• Constantly monitor the workflow and utilize manpower in the most effective manner to ensure satisfaction of all service level commitments and maximization of cost effectiveness
• Responsible for scheduling vacations, floating holidays, overtime hours, and backup coverage for employees
• Responsible for maintaining equipment and performing software updates
• Meet critical client expectations and deliver results in a timely manner
• Identify and create the potential for add-on business by developing a deep understanding of the client’s business strategy and needs
• Maintain constant contact with the client for system changes to ensure that the department runs efficiently
• Maintain efficient and accurate updates of customer's operation to ensure customer and client satisfaction. These goals are met through example and guidance
• Ensure employees are cross trained and able to perform a variety of roles whenever necessary
• Manage daily team huddles
• Minimum of 3 years supervisory experience managing a staff of (exempt/non-exempt) in a client facing environment
• Staff management experience including; establishing performance expectations and performance monitoring, corrective action documentation, as well as staff development and coaching
• Departmental budget management experience
• Strong computer proficiency in email environments, MS Office, Outlook
• Ability to excel in a fast-paced, multi-tasking, team environment
• Ability to coordinate available resources to provide effective operation
• Ability to perceive and analyze client, employee, and technical problems. Must be able to develop alternatives and make recommendations
• Must be flexible and have the ability to handle many projects at one time
• Must be self-motivated and able to perform with minimal supervision
• Ability to complete and write concise reports, procedures, and documentation that are error free
• Outstanding work ethic
• Target-driven
• Enthusiastic and passionate
• May be required to lift items weighing up to 55 pounds
• May be required to stand for long periods of time
• Ability to meet attendance policy
• Availability to work additional hours if needed
• Intermediate to Advanced PC skills - Knowledge of Microsoft Office, mail merge and database maintenance, Pitney Bowes Arrival and FedEx Ship manager
• Inbound mail & packages (including accountable mail): scanning, delivery and pick-up post off pm
• Outbound mail & packages: coordination, preparation, finishing, and quality checks for delivery and pick-up post off pm
• Shipping Services: coordination and problem resolution with USPS, express and local delivery services
• Fulfillment tasks, such as assembly, packaging, shipping, tracking of kitted materials and bindery (folding, cutting, binding, inserting, etc)
• Mailroom security procedures compliance
• Barcode tracking or face scanning of incoming mail
• Shipping and mail equipment operation, cleaning and maintenance
• Operation of high level/specialized mail and handling equipment: inserters, sorters and finishers
• Production mail labeling/mail merge/Cubical and office name plates
• Automated and manual process coordination for finishing and mailing
• Distribution and tracking systems implementation and management
• Use of customized software to deliver/track and authenticate recipient
• Maintains excellent customer service skills
• Sorts and distributes all inbound mail
• Prepares outgoing mail with the utmost of accuracy
• Promotes teamwork and mailroom success
• Promotes company image through professional service and actions
• Must be able to Lift 50 lbs
• 1-2 years knowledge and experience with mail procedures and operating mail equipment
• Is the Client Culture casual or professional? What are the dress code requirements?
• Describe physical requirements, (i.e. lifting, walking between 5 buildings, moving equipment)
• Please identify the most important REQUIRED skills or experience a candidate must have
• What are the schedule requirements and Overtime expectations?
• What challenges have you experienced filling this position?

Mailroom Processing Specialist Resume Examples & Samples

• Performs all repair service on customer copier equipment
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required
• May perform occasional cleaning duties as needed
• May require periodic overtime on nights and weekends, including off-hour emergency response
• Uses all copier equipment, calculator, fax machine, postage meter and some PC
• Requires high school diploma or GED and1-2 years of related work experience
• May require valid driver's license and minimum levels of auto insurance coverage per Ricoh
• Accurately distributes interoffice and postal mail to tenants
• Sort and deliver the U.S.P.S. mail, tenant’s internal mail, and express parcels packages
• Responsible for the processing of outgoing mail services which includes express, certified and registered mail
• Maintain transaction records for monitoring of expenses and delivery verification
• Delivery of secure mail and distribution of printed materials, as time and resources permit, within the tenant’s guidelines
• Provide support for express mail, certified and registered mail including the recording, processing and maintaining of records per tenant’s procedures
• Responsible for receiving and signing for all packages delivered
• Maintain records, for tenant audit purposes, of courier, messenger and express mailings services
• Complete work orders for mail slots and cube labels
• Delivery of copy paper to copiers and printers
• Provide support for setup of company functions-including assistance with tables and chairs
• Maintain a safe work attitude by continuously evaluating work place risks

Lead-mailroom Resume Examples & Samples

• Work with Supervisor to organize and delegate work to the staff on a daily basis. Provide technical direction as necessary
• Assist supervisor in reporting requirements
• Research document location and provide thorough feedback to CRTS, DMC, Title Administration, etc
• Assist with the development of those in training
• Ensure that all equipment is working and is in good condition
• Prepares weekly employee incentive sheets

Mailroom Fulfillment Specialist Resume Examples & Samples

• Assembles payroll packages according to client number and prepares for delivery to clients in order to meet quality and production time line expectations. Packages include journals, summaries, time sheets, tax notices, checks and miscellaneous reports
• Operates various types of office equipment (mail metering, shipping PC’s, insertion equipment, etc.) to ensure timely processing of payrolls or client packages
• Coordinates and performs timely daily posting of mail and overnight labels to schedules
• Completes all package confirmations and checklists in order to maintain accurate tracking and security of package flow and location
• Complies with all security and audit procedures as required by procedures and policy in order to protect client information
• Records and escalates issues to appropriate parties to ensure that output is not missing or incorrect
• Maintains readiness of all distribution equipment including regular cleaning and user maintenance, and coordinates vendor maintenance when required in order to meet production requirements
• Stages packaging supplies as necessary in order to maintain production readiness
• Performs other duties as assigned, including inventory, assembling quarterly packages, and may include back-up computer operations

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