power point presentation button

Add commands to your presentation with action buttons

Use an Action button to do an action in your presentation, such as going to the next or a specific slide, running an app, or playing a video clip. There are two basic steps for setting up an Action button:

First, you pick an action button from the Shapes gallery

Then you assign an action that will occur when (during a slide show) you click the shape or point the mouse at it.

The idea is that when you deliver your presentation, you can click or point at an action button to:

Go to a specific slide, a different PowerPoint presentation, or a Web page.

Run a program

Run a macro

Play a sound

Shows dialog for setting up Action Buttons in PowerPoint

Put an action button on your slide

Some examples of built-in action button shapes in the Shapes gallery include right and left arrows (commonly understood symbols for going to next, previous, first, and last slides), for playing videos or sound bites, and more:

Shows the Shapes menu on the ribbon in PowerPoint with Action Buttons highlighted

On the Insert tab, select  Shapes , and then, under Action Buttons at the bottom of the menu, click the button shape that you want to add.

On the slide canvas, click drag to draw the shape for the button.

Keep the Action Settings dialog box open and go to the next procedure.

Assign an action

If you want the action to occur when the action button is clicked , do the following steps on the Mouse Click tab of the dialog box.

If you want the action to occur when the action button is simply pointed at , do the following steps on the Mouse Over tab of the dialog box.

To choose the action that takes place when you click or move the pointer over the action button, do one of the following:

Choose Hyperlink to and then select the destination (for example, the next slide, the previous slide, the last slide, or another PowerPoint presentation) that you want the hyperlink action to go to.

Note:  To link to a file created by another program, such as a Word or Excel file, in the Hyperlink to list, click Other File .

Choose None to use the shape without a corresponding action.

Choose Run program , then click Browse to locate the program that you want to run.

Choose Run macro and then select the macro that you want to run.

The Run macro settings are only available if your presentation already contains a macro, and when you save the presentation, you must save it as a PowerPoint Macro-enabled Show. (For more information about macros, see Run a macro .)

If you want the shape that you chose as an action button to perform an action, click Object action , and then select the action that you want it to perform.

The Object action settings are only available if your presentation contains an OLE object.

To play a sound, select the Play sound check box, and then select the sound that you want to play.

When you've finished choosing your action, select OK .

To test the action you've selected, choose Slide Show > From Current Slide to open the presentation in Slide Show so that you can click the action button.

Add a picture and assign it an action

On the Insert tab, in the Illustrations group, select  Picture . (Or, if you want to add a SmartArt graphic, select  SmartArt .)

In the Insert Picture dialog box, locate the picture that you want to add, and then click Insert .

Note:  For SmartArt graphics, you can only assign an action to the text within a shape, but not to an individual shape in the SmartArt graphic.

Click the picture you added, and then on the Insert tab, in the Links group, click Action .

In the Action Settings dialog box, do one of the following:

To choose the behavior of the picture when you click it in Slide Show view, click the Mouse Click tab.

To choose the behavior of picture when you move the pointer over it in Slide Show view, click the Mouse Over tab.

To choose the action that takes place when you click or move the pointer over the picture, do one of the following:

To use the shape without a corresponding action, click None .

To create a hyperlink, click Hyperlink to , and then select the destination (for example, the next slide, the previous slide, the last slide, or another PowerPoint presentation) that you want the hyperlink action to go to.

To link to a file created by another program, such as a Microsoft Office Word or Microsoft Office Excel file, in the Hyperlink to list, click Other File .

To run a program, click Run program , click Browse , and then locate the program that you want to run.

To run a macro, click Run macro , and then select the macro that you want to run.

If you want the picture or clip art to perform an action other than what is listed, click Object action , and then select the action that you want it to perform.

Note:  The Object action settings are available only if your presentation contains an OLE object.

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How to create action buttons in microsoft powerpoint.

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I 3d printed a model plane (and it turns out i'm not the only one), playing 2d games in vr is awesome, here's why, quick links, add the button and an action, use an alternative shape or image, edit an action button, test the action button in your slideshow, key takeaways.

You can add a button to a PowerPoint slide by clicking Shapes on the ribbon and selecting one of the Action Buttons. After drawing the shape with your mouse, the Action Settings window will open. Use this window to choose an action for the button, such as linking to another location, running a program, or playing a sound.

There are plenty of ways to make a presentation that stands out in Microsoft PowerPoint. One way is to create action buttons. Whether an arrow to advance the slide or a play button to start a video, making action buttons is easy. Let's take a look at how to make these nifty buttons.

Open your presentation and head to the slide where you want to add the button.

Related: How to Draw and Edit a Freeform Shape in Microsoft PowerPoint

Go to the "Insert" tab and select the "Shapes" drop-down arrow. At the bottom of the list, you'll see a section for Action Buttons.

Pick the one that best matches the action you want to perform or the one you like best.

Action Buttons in the Shapes menu

When your cursor changes to a crosshair symbol, use it to drag and draw the shape . You can also resize it if needed by dragging a corner or edge.

Action Buttons shape drawn on a slide

Once you draw the action button, the "Action Settings" box automatically opens.

Use the "Mouse Click" tab to assign an action for when you click the button. Or, use the "Mouse Over" tab to assign an action for when you hover your cursor over it.

Action Settings with an action button

You can choose to hyperlink the button, have it trigger a program, run a macro, or use an object linking and embedding (OLE) object action.

  • Hyperlink To : Use the drop-down list to select what you'd like to link to, such as the next slide , last slide, a custom show , URL, or file.
  • Run Program : Use the "Browse" button to select the program you want to open.
  • Run Macro : Use the drop-down box and select a macro from the list. If you don't have any macros in the presentation, this option is grayed out.
  • Object Action : If you have an OLE object , use the drop-down box to choose the action. If you aren't using an OLE object, this option is grayed out.

Hyperlink and Run Program actions

Next, you can add a sound to the action. Check the box for "Play Sound" and choose one from the drop-down menu. If you have an audio file that you want to use instead, pick "Other Sound" in the list and browse for your file.

Sounds for a PowerPoint action button

If the action you want to perform is only to play a sound, mark "None" for the action.

Be sure to check the "Play Sound" box, and then pick your sound.

Action settings for sound only

When you finish setting up the action, select "OK" to save it.

If you want to use something different than the Action Button shapes above, you can pick a different shape or use an image. Add the shape or image to the slide as you normally would.

Smiley face shape drawn on a slide

Select the shape or image and go to the "Insert" tab. Click "Action" in the "Links" section of the ribbon.

Action on the Insert tab in PowerPoint

You'll see the "Action Settings" box open, allowing you to pick an action as described earlier.

Again, you can choose between a "Mouse Click" or "Mouse Over" action using the tabs. You can also play a sound.

Smiley face with Action Settings

Select "OK" to apply the action to the shape or image.

If you want to edit the action, select the button, shape, or image. Then, go to the "Insert" tab and pick "Action."

Make your adjustments and click "OK" to save your changes.

Once you add your action button, you'll want to give it a try to make sure it works as you expect.

Go to the slide containing the action button and select the "Slide Show" tab.

Choose "From Current Slide" on the left side of the ribbon.

Action buttons in a PowerPoint presentation

You'll then see your presentation starting with the slide containing the action button.

Either click or hover your cursor over the action button, depending on the setup you picked.

Related: How to Practice Your Presentations with PowerPoint's Presenter Coach

With action buttons in PowerPoint, you can move through your presentation, open a file or program, or start playing a video or audio file with a bit of flair.

For more, look at how to use animations in Microsoft PowerPoint. You can do things like  animate parts of a chart and use motion path animations .

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How to Make Things Appear in Powerpoint with Clickable Buttons

Making things appear in PowerPoint by clicking a button is pretty straightforward. You need to use the animation feature to create a trigger that will make an object visible upon clicking. This is a useful feature for presentations where you want to reveal information progressively or create interactive elements for your audience.

After you complete the action, the object you have set up will appear on your PowerPoint slide when you click the designated button during the presentation. This can help keep your audience engaged and make your presentation more dynamic.

Introduction

PowerPoint presentations are a staple in both educational and professional settings. They provide a visual aid that can enhance the communication of information and make complex concepts more digestible. However, a static slide with an overload of information can be overwhelming and frankly, boring. This is where the magic of animation comes in – especially the ability to make things appear with the click of a button.

Imagine being able to control the flow of information, revealing bullet points one at a time, or having images pop up to emphasize your point. This technique is not only engaging but also allows the presenter to manage the audience’s attention and retention. It’s especially relevant for teachers looking to create interactive lessons, professionals aiming to deliver impactful presentations, or anyone wanting to elevate their PowerPoint skills.

Step by Step Tutorial: Making Things Appear in PowerPoint

Before we dive into the tutorial, let’s understand what we’re aiming to achieve. We’re going to set up an animation trigger that, when clicked, will make an object appear on the slide. This is great for interactive presentations or for revealing information piece by piece.

Step 1: Insert the Object

Insert the object you want to appear on your slide.

Objects can be text boxes, images, shapes, or any other element that you wish to appear upon clicking. Make sure it’s positioned where you want it to appear during the presentation.

Step 2: Open the Animation Pane

Go to the Animations tab and click on ‘Animation Pane’.

The Animation Pane will open on the right side of your PowerPoint window. This is where you’ll manage all the animations for your slide.

Step 3: Add an Animation

Select your object and choose an entrance animation from the gallery.

There are many animations to choose from. For making an object appear, ‘Appear’ or ‘Fade’ are commonly used. Click on the animation you prefer to apply it to your object.

Step 4: Set the Animation to Start on Click

In the Animation Pane, click on the dropdown arrow next to your animation and select ‘Start On Click’.

This means that the animation won’t start automatically, but will only begin when you click a button or object during the presentation.

Step 5: Test the Animation

Start the slideshow and click the button to ensure the object appears as intended.

Always preview your animation before presenting to make sure everything works smoothly. Click the button you’ve set as a trigger and watch your object appear.

BenefitExplanation
Engages AudienceEngaging your audience is crucial for a successful presentation. Click-to-reveal animations keep viewers interested as they anticipate the next piece of information.
Controls Presentation FlowYou can better control the flow of your presentation. Revealing information gradually can help maintain focus and ensure your audience digests information at the pace you set.
Enhances RetentionWhen information is presented interactively, it’s more likely to be remembered. The act of clicking and revealing can help reinforce the material for the audience.
DrawbackExplanation
Can Be OverdoneWhile animations can be engaging, overusing them can distract and even annoy your audience. It’s important to use this feature sparingly and purposefully.
Requires Clicker or KeyboardTo use the click-to-reveal feature effectively, you need to have a clicker or be at the keyboard, which could limit your movement during a presentation.
Potential Technical IssuesAs with all technology, there’s a chance something could go wrong. Always have a backup plan in case the animations don’t work during your presentation.

Additional Information

Making things appear in PowerPoint by clicking a button is a simple yet effective way to add interactivity to your presentations. It’s a feature that, when used judiciously, can greatly enhance the delivery of information. Remember to always keep your audience in mind – the goal is to aid their understanding, not to show off every animation PowerPoint has to offer.

Here are some additional tips to keep in mind. Firstly, ensure that the animations align with your content. The appearance of an object should complement the information being presented, not detract from it. Secondly, practice your timing. If you’re revealing information bit by bit, ensure that you’re giving your audience enough time to absorb each piece before moving on. Lastly, remember that less is often more. A few well-placed animations can be much more effective than a presentation full of bells and whistles.

  • Insert the Object
  • Open the Animation Pane
  • Add an Animation
  • Set the Animation to Start on Click
  • Test the Animation

Frequently Asked Questions

Can i make multiple objects appear with one click.

Yes, you can set several objects to appear with a single click by selecting them all and applying the same ‘Start On Click’ animation.

Can I use this feature on all versions of PowerPoint?

While the exact process may vary slightly, the animation feature is available on most versions of PowerPoint.

Can objects disappear again after they appear?

Absolutely, you can add an exit animation and set it to trigger on a subsequent click to make objects disappear.

Is it possible to trigger the animation from a different slide?

No, the click-to-reveal functionality is limited to the slide that the objects are on.

Can I make objects appear in a specific order?

Yes, you can reorder the animations in the Animation Pane to dictate the order in which objects appear.

Mastering the art of making things appear in PowerPoint by clicking a button can transform your presentations from monotonous to memorable. It’s a feature that, when used thoughtfully, can make your message more engaging, interactive, and impactful. Whether you’re in the classroom, the boardroom, or anywhere in between, this technique can elevate your presentation and keep your audience hooked on every slide.

Don’t be afraid to experiment and find what works best for your style and content. And remember, the best presentations are those where technology enhances the message, not overshadows it.

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His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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How to Add Action Buttons to a PowerPoint Presentation

Author avatar

Found in a strange place in the application, you can add action buttons to a PowerPoint slide to make your presentation more interactive and easier to use for the viewer.

These action buttons can make a presentation simpler to navigate and make the slides in your presentation behave like web pages.

Before you add action buttons to a PowerPoint presentation, consider carefully how your viewers will use your presentation. Should the action buttons be a prominent part of the slides or simply occupy a small portion at the bottom or off to the side?

How will the viewer use the buttons and will navigation by action buttons only confuse the message your presentation is trying to portray? When you have answered these questions, you can add action buttons to your presentation knowing that they will aid rather than confuse the viewer.

Adding Action Buttons to a PowerPoint Slide

Open up a new PowerPoint slide presentation and decide where you want your actions buttons to reside.

At the bottom is a logical choice but you may prefer that Next and Previous buttons reside to the left and right of the slide. In that case, be sure you allocate enough space in those places for the actions buttons.

Suppose you simply want to add Home , Previous slide, and Next slide action buttons to your presentation. Begin by clicking on the Insert tab on the Ribbon and locating a section of the Ribbon titled Illustrations .

Locate and click on the button in this section titled Shapes .

powerpoint insert shapes

When you click on this button, you will notice that PowerPoint opens up a long menu with many different types of shapes you can add to your presentations.

At the very bottom of the list, locate the section titled Action Buttons and click on the button with a picture of a House on it.

powerpoint action buttons

Now that you’ve clicked on the House button, you need to place it on your slide. Position your mouse pointer approximately in the location where you want the button to be and hold down the left mouse button.

Drag your mouse until the button is approximately the size you want it and let go of the left mouse button.

PowerPoint will immediately open up the Actions Settings window. As it turns out, the default settings are exactly what you want here.

Notice that on the Mouse Click tab, the Hyperlink To option is already checked and the First Slide link is already chosen in the drop down menu.

action settings powerpoint

Notice that there are also options to set for when the user hovers the mouse over the button and you can even set the button to launch a program, run a macro, play a sound, and other events. Click the OK button when you are done exploring this window.

Go back to the Shapes button on the Insert menu and once again locate the Action Buttons section at the bottom of the menu. This time, select the button with the arrow pointing to the left.

Previous PowerPoint Action Button

Just as before, place the button on your slide and PowerPoint will open the Actions Settings window. Notice that once again, the default settings are what you need for the Previous button. Click the OK button. Using the same procedures as above, place a Next Action Button into your slide.

When finished, you should have a Home, Previous, and Next Action Button on your slide. If you are not satisfied with the colors, placement, or size of your buttons, you can change them just as you can any other object in a PowerPoint presentation.

Action Buttons on a PowerPoint Slide

Underutilized by many presenters, Action Buttons can make your presentation easier to navigate for you during a presentation or for a viewer who has a copy of your presentation. Actions buttons allow you to navigate instantly to another slide or even launch an application or macro.

To add some fun to a presentation, you can even have a sound play when you or the viewer clicks the button. Play around with some of the settings of the Action Buttons to create a more interactive experience for your presentation.

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How to Create Action Buttons in Microsoft PowerPoint

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Action buttons, as the name suggests, are buttons that trigger an action in Microsoft PowerPoint. Adding action buttons can make your presentations more interactive.

You can add a button to move up a slide or play a video. This guide explains how to create, design, and add effects to action buttons in PowerPoint.

How to Add Action Buttons in Microsoft PowerPoint

Go to your Microsoft PowerPoint presentation and open the slide on which you want to create an action button. Here are three simple steps to add an action button to your slide:

1. Insert the Shape

Click on the slide where you want to insert the button. Go to the Insert tab, click Shapes , and then under Action Buttons at the bottom of the menu, click the button shape that you want to add.

Inserting a shape from various options available in the ribbon on PowerPoint

Once you've selected a shape, click and drag your cursor across the slide to draw. Keep dragging around until you see the desired dimensions, and then release the click. Of course, you can always resize or reposition the shape if needed, even after you've drawn it.

Microsoft PowerPoint lets you use any image to create an action button as well. To add an image and assign it an action, go to the Insert tab, in the Illustrations group, click Pictures . Once inserted, click the picture, then on the Insert tab, in the Links group, click Action .

If you need to perform some basic editing, you can use the built-in image editing tools in Microsoft PowerPoint .

2. Open the Action Settings Dialog Box

Creating an action button involves linking another space and a piece of information to your slide. This means you can link to another slide, another presentation, a URL, a video, or a document.

Action buttons work differently than hyperlinks in a PowerPoint presentation , which are generally used to link to URLs. To assign an action:

An image showing Action Settings dialogue box pop-up after drawing an Action Button

3. Configure the Action

After you've opened the Action Settings dialog box, head over to the Mouse Click tab to configure an action that triggers when someone clicks on the action button. Alternatively, you can use the Mouse Over tab to create an action that triggers when someone hovers the cursor over the action button.

Action Settings dialogue box showing the Mouse Click tab and the Action on click options

  • Run macro : You can link to a macro using this option. If you don't have a macro in the slideshow, the option will appear grayed out.
  • Object action : Use this option to select an OLE (Object Linking and Embedding) object. Again, if your slideshow doesn't have an OLE object, this option won't be available.

Play sound drop-down menu in the Action Settings dialogue box

Click OK to apply. Go to the Slideshow on the ribbon and select Play from start to test the action buttons.

How to Add Effects to the Button in PowerPoint

Adding visual effects is a great way to draw attention and make your presentation visually appealing. To add visual effects, you can use the animation pane in Microsoft PowerPoint . Click on your action button and go to the Animations section on the ribbon at the top. Select an animation from the available options.

Entrance animation options under the Animations tab on the PowerPoint ribbon

How to Edit an Action Button in PowerPoint

There are various ways to edit an action button in your PowerPoint presentation.

  • Action Settings option: Right-click on the action button, go to Action Settings , and change the assigned action.

Right-clicking on the action button, go to Link and select Edit Link

  • Insert section: Or, you can click on the action button and go to the Insert section on the ribbon. Select Action or Link to edit the assigned action quickly.

Next, to edit the appearance or the animation of the action button, click on the action button and go to the Shape Format section on the ribbon. This section allows you to customize the shape, size, color, and more. In fact, you can also change the button's shape if you like without changing the action assigned to it.

Image showing Theme Styles under the Shape Format tab on the PowerPoint ribbon

Try Out Action Buttons in Your Presentations

Try playing around with action buttons while preparing for your next presentation to see if it can make the presentation more interactive and visually appealing. While you're at it, you might also want to learn about using a PowerPoint screen recorder to engage your audience and leave a lasting impression.

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Home Blog PowerPoint Tutorials How to Create an Action Button in PowerPoint

How to Create an Action Button in PowerPoint

Cover for how to create an action button in PowerPoint article

Action buttons in PowerPoint enable you to add various navigation features for your slide deck in the form of a button on a slide. There are also shapes for action buttons that can be associated with a custom function, or you can create a button with a custom look for your PowerPoint templates .

How to Insert an Action Button in PowerPoint

To add an action button, select a shape via Insert -> Shapes . Different shapes in the Action Buttons section can be associated with the action you intend to associate with them. These include buttons to go to the next or previous slide, the beginning or end of the slide deck, and buttons such as home, get information, video, document, sound, help, and blank. Alternatively, you can add another type of shape to create an action button. 

For this post, we will use a blank action button.

Insert an action button via PowerPoint shapes

Once you have selected a shape, drag it to create it on the slide. This will open the Action buttons dialog box. If you associate another type of shape (e.g., a circle) with an action, you must open this menu via Insert -> Links -> Action .

Adding an action to a button in PowerPoint

You can add text to your action button via Insert -> Text -> Text Box to give it a label.

Adding text to the action button in PowerPoint

The action button settings include two tabs, including the Mouse Click and Mouse Over tab. Both tabs have similar settings, where one is meant for settings related to clicking the action button and the other for hovering it. The Hyperlink to the menu gives you various options to link to the action button. These include moving to the next, previous, first, last, viewed slide, end show, custom show, and options to link to a URL, other presentation, or other file.

PowerPoint add button to jump to another slide

Depending on your chosen option, clicking the button will result in the selected action.

Action button ppt hyperlink

You can also set the action button to open another program by selecting the program via the Run program option.

Run program action button ppt

Alternatively, the action button can be used for other tasks, such as running a macro you might have set up in PowerPoint or using it for an object action.

Run macro action button ppt

Another option in the action buttons menu is the ability to play sound. A wide range of sounds can be associated with the button, including applause, arrow, breeze, camera, chime, click, coin, drum roll, wind, voltage, typewriter, etc.

Adding sound effects to an action button in PowerPoint

You can also choose to highlight the button on click by enabling the option from the Mouse Click tab.

Highlight on click option for PowerPoint action button

The Mouse Over tab provides similar options that can be configured to trigger a mouse-over action.

Mouse Over behavior for action button in PowerPoint

The image below shows an action button in slideshow mode, which has been linked to open the SlideModel website with a mouse click.

End result PPT slide with an action button

Final Words

Action buttons answer many questions that many PowerPoint users might be looking to address, such as how to insert a home button in PowerPoint, a button to jump to another slide, or a button to open a different file or program. By using action buttons, you can also avoid leaving the slide deck to open a file, link, or program and automate various actions to navigate your slides better.

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  • Basic Features and Usage

How to Use Action Buttons in PowerPoint?

Written by: Bill Whitman

Last updated: April 9, 2024

How to Use Action Buttons in PowerPoint?

How to Use Action Buttons in PowerPoint

Action buttons in PowerPoint are a powerful tool to make your presentations interactive. They can link to slides within your presentation, open external files, or link to websites, enhancing user engagement. To create an action button, select Insert > Shapes and choose an action button shape. After drawing the shape on your slide, a dialog box appears, prompting you to choose the desired action for the button. Once set up, you can customize the button’s appearance and add text for clarity.

Quick summary

  • Action buttons facilitate interactive presentations.
  • To create one, go to Insert > Shapes and select an action button.
  • Customize the button’s action in the dialog box that appears after drawing the shape.
  • Enhance the button’s appearance and clarity with customization and text.

At LearnPowerpoint.io, we’re committed to providing you with trusted advice to make the most out of PowerPoint’s rich features. In this deeper dive, we’ll guide you through everything you need to know about effectively using action buttons in your presentations.

Creating Your First Action Button

Starting with PowerPoint, navigate to the Insert tab on the ribbon. Click the Shapes button, and at the bottom of the drop-down menu, you’ll find the action buttons. These include predefined shapes like arrows, home icons, and question marks. Choose the one that fits your presentation’s needs and draw it on your slide.

Configuring the Action Button

Immediately after drawing your chosen shape, a dialog box, “Action Settings,” will pop up. Here you have two tabs: Mouse Click and Mouse Over. You can set different actions for each. The actions include:

  • Go to the next, previous, first, or last slide in the presentation.
  • Open another PowerPoint presentation or any other file.
  • Hyperlink to a webpage.
  • Play a sound or run a macro (for more advanced users).

Choose your desired action and click OK to set it.

Customizing the Appearance of Your Action Button

Though the default icons are straightforward, making your action button stand out and clearly convey its purpose is essential. To customize, right-click on the button and select Format Shape. Here, you can adjust fill colors, add effects like shadow or glow, and choose a different line color.

To add or edit the text on an action button, simply select it and start typing. Use the formatting options under the Home tab to modify the font, size, and color of your text, making it readable and attention-grabbing.

Troubleshooting Common Issues

Occasionally, you might encounter problems like the action button not working. First, ensure that you’re in Presentation mode, as the buttons won’t function in Edit mode. If issues persist, double-check the action settings for any misconfigurations.

Remember, action buttons PPT (PowerPoint) enhance the interactive element of your presentations, enabling a more engaging experience for your audience. With the simple steps provided by LearnPowerpoint.io, you can confidently incorporate these tools into your next PowerPoint project.

Tips for Effective Use

To maximize the impact of action buttons:

  • Keep the design simple and the text clear to avoid confusion.
  • Limit the number of action buttons on a slide to maintain focus.
  • Test your presentation thoroughly to ensure all buttons work as expected.

By following these guidelines and exploring all the possibilities action buttons offer, you’ll create more dynamic and interactive presentations that captivate your audience from start to finish. Happy presenting!

Other Categories

  • Advanced Features and Interactivity
  • Media and Design
  • Slides and Organization
  • Text and Formatting

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PowerPoint  - Action Buttons

Powerpoint  -, action buttons, powerpoint action buttons.

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PowerPoint: Action Buttons

Lesson 31: action buttons.

/en/powerpoint/links/content/

Introduction

Another tool you can use to connect to a webpage, file, email address, or slide is called an action button . Action buttons are built-in shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or hovers over the button, the selected action will occur. Action buttons can do many of the same things as links . Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks.

Optional: Download our practice presentation .

Watch the video below to learn more about using action buttons in your presentations.

Inserting action buttons

You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents.

To insert an action button on one slide:

  • Click the Insert tab.

selecting an action button

  • Select the desired action button .
  • Insert the button into the slide by clicking the desired location. The Action Settings dialog box will appear.

selecting a mouse click option

To insert an action button on all slides:

If you'd like to add an action button to every slide, you can do this with a feature called Slide Master view . However, using Slide Master view can be tricky if you've never used it. If you're going to edit your slides this way, you may want to review our Slide Master View lesson first.

  • Click the View tab.

clicking the Slide Master command

  • Go to the Insert tab and select an action button from the bottom of the Shapes menu. Click the slide to add the action button, and choose the desired options from the dialog box that appears.

closing Master view

To edit, move, or delete an action button inserted this way, click the View tab, then click Slide Master . Click Close Master View after making any desired changes.

If you notice that an action button isn't appearing on certain slides, you may need to uncheck the Hide Background Graphics box.

unchecking Hide Background Graphics

To test an action button:

After you create an action button, you should test it.

  • Click the Slide Show tab.

playing a slide show from the current slide

  • Click your action button.

ending the slide show

  • If your action button did not work as you intended, follow the instructions below to edit it.

To edit an action button:

  • Select the action button.

clicking the Action command

  • Edit the action or hyperlink, then click OK .

To change the appearance of an action button:

clicking the Format tab

  • Open our practice presentation .
  • Open Slide Master view. In the left navigation pane, scroll up and select the first slide.
  • In the bottom-right corner of the slide, insert the Action Button: Information .
  • Link the action button to the last slide .
  • Change the shape style of your action button to one of the green styles.

Action Button Challenge

  • Close Master View , play your slide show, and test your action button.

previous

/en/powerpoint/rehearsing-and-recording-your-presentation/content/

IMAGES

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COMMENTS

  1. Add commands to your presentation with action buttons

    Add a button on your slide and then apply an action to it such as 'Next' or 'Previous' or a hyperlink to a URL or even another presentation.

  2. How to Create Action Buttons in Microsoft PowerPoint

    There are plenty of ways to make a presentation that stands out in Microsoft PowerPoint. One way is to create action buttons. Whether an arrow to advance the slide or a play button to start a video, making action buttons is easy. Let's take a look at how to make these nifty buttons.

  3. How to Make Things Appear in Powerpoint with Clickable Buttons

    Learn how to create dynamic PowerPoint presentations with clickable buttons that make objects appear on cue. Engage your audience like never before!

  4. How to Add Action Buttons to a PowerPoint Presentation

    Found in a strange place in the application, you can add action buttons to a PowerPoint slide to make your presentation more interactive and easier to use for the viewer. These action buttons can make a presentation simpler to navigate and make the slides in your presentation behave like web pages.

  5. How to Create Action Buttons in Microsoft PowerPoint - MUO

    Adding action buttons can make your presentations more interactive. You can add a button to move up a slide or play a video. This guide explains how to create, design, and add effects to action buttons in PowerPoint.

  6. Creating and Using Action Buttons in PowerPoint - YouTube

    Learn how to create and set up Action Buttons in Microsoft PowerPoint! These powerful tools can add new dimensions to your slideshows and make them stand out...

  7. How to Create an Action Button in PowerPoint - SlideModel

    Action buttons in PowerPoint enable you to add various navigation features for your slide deck in the form of a button on a slide. There are also shapes for action buttons that can be associated with a custom function, or you can create a button with a custom look for your PowerPoint templates.

  8. How to Use Action Buttons in PowerPoint? - Learn PowerPoint

    Action buttons in PowerPoint are a powerful tool to make your presentations interactive. They can link to slides within your presentation, open external files, or link to websites, enhancing user engagement. To create an action button, select Insert > Shapes and choose an action button shape.

  9. PowerPoint: Action Buttons - GCFGlobal.org

    Action buttons are built-in shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or hovers over the button, the selected action will occur. Action buttons can do many of the same things as links.