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10 things you should have in your presentation kit

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A good presenter has a mental bag of tricks to rely on. In fact, the presenter is the presentation. Add a powerful visual element, such as a PowerPoint show, and you can’t go wrong… until something goes wrong. A presentation kit with most of the following items could help you quickly recover from or even avert a disaster. ( Note : This article about the 10 things you should have in your presentation kit is available as a free PDF download .)

1: The presentation accessories

Many things you’ll want in your kit are specific to the presentation at hand. The following items belong on your checklist, even though the tangibles will change with each presentation:

• Handouts for the audience
• A printout of your presentation and notes using large fonts (for you)
• A backup copy of the presentation on CD or thumb drive
• A map of the conference room and your layout design
• Evaluation forms
• Contact information for the site’s technical support personnel

2: The equipment

Your laptop is an obvious choice, but a few other vital pieces of equipment might be easy to forget. Be sure to pack the following:

• Projector and replacement bulb
• Mouse and mouse pad
• Remote (the ones with the built-in laser pointer are nice)
• Headphones (if you use them)
• Appropriate cables, including a dual mini plug if you use a boom box for sound (#9)
• Video adapter (many projectors want VGA) if your laptop doesn’t output VGA

Most conference facilities will supply some or all of these items, but working with your own equipment has its advantages: You’ll be more at ease with your own equipment and you’ll be able to quickly troubleshoot most problems. Also consider the addition of a portable screen. A blank wall works in a pinch, but it isn’t the best way to present yourself, your product, or your company.

3: Electrical access

One extension cord is probably enough if you also have a power strip (carry at least one). The cord’s length is up to you, but the longer the better. Just be prepared to secure it (#5) and stow the coiled up excess in a safe spot, perhaps under your table or on a podium shelf. Also carry a plug adaptor; older buildings still have two-prong outlets.

4: A battery of batteries

Carry a second battery for your laptop, even if yours is new and promises a long life. (They all do.) The day you don’t have the extra is the day your battery will die and an electrical source won’t be handy. Better yet, invest in a universal power supply; they’re cheap and getting smaller and lighter.

You’ll also want an extra set or two of batteries for every battery-powered device you use. Take inventory and have plenty of extras on hand. If your client or conference room staff agrees to supply these devices, ask if they also supply fresh batteries.

5: Duct tape

You can purchase duct tape in travel-size rolls. At the very least, you should secure electrical cords in high-traffic areas. Don’t forget your own small space either. Tripping on a cord in the middle of a presentation is embarrassing and could displace equipment or even bring the presentation to a halt while you replug, reboot, and regroup.

6: Rubber doorstop

Always stash a rubber doorstop in your kit. Projectors are notorious for being uneven and wobbly. A doorstop will quickly put things right and steady.

7: Portable timer

Most monitors display the time, but it’s a small indicator and not easy to see from a distance. If it’s critical that you stay on track to accommodate time restrictions, use a portable timer — something with a large display but that’s otherwise discreet.

8: Security cable

Consider using a security cable to protect your laptop if you know you’ll be in and out of the conference room. A cable won’t stop a truly determined thief, but it’ll slow one down.

9: Sound equipment

Sound files will usually feed directly into the room’s sound system. If not, consider external speakers. The larger the room the more powerful the speakers should be. Nowadays, you can purchase small speakers with a lot of power without spending a lot of money. A boom box with auxiliary input might also do the trick. You’ll need a cable with mini plugs on both ends; plug one end into the headphone jack on your laptop and the other into the auxiliary jack in the boom box. (Not all boom boxes have an auxiliary jack.)

10: Bottled water

This last one sounds a bit contrived: You can get water anywhere, can’t you? Usually, you can. But if you can’t, you’ll be miserable. Put a couple of sealed bottles in your kit. If you don’t have access to water, you’ll have a backup, and any headache will be the result of thunderous applause and not dehydration!

More presentation survival tips

• 10+ keyboard shortcuts to help you deliver a smooth PowerPoint presentation
• Preflight checklist for your PowerPoint presentations
• Five PowerPoint add-ons that go beyond ordinary slide shows
• 10+ things to check when your presentation runs into technical problems

Other essential items?

What else do you make sure to take with you when you’re delivering a presentation? Share your recommendations with fellow TechRepublic members.

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Art Pro's Presentation Kits (Show Kits)

Our Art Pro's Presentation Kits, also known as Show Kits, are designed for presenting art or photos in quantity. Our matboard show kits are the perfect art display kits for any artist looking to display their work for retail or professional presentations. Whether you’re displaying art or prints, our photo show kits ensure that your work is protected during travel. Each picture matting kit includes 3-piece packs that consist of a cut mat, a backer board, and a resealable clear bag. 

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SIIG Dual View Wireless Presentation Kit,4K Network Presentation Switch, Ethernet/Wireless/Android/AirPlay, Sharing PC/Laptop/Tablet/Smart phone Screen, Supports Whiteboard/Annotation CE-H26611-S1

Compatible Devices	PC, Cellular Phones
Connector Type	HDMI
Item dimensions L x W x H	3.54 x 6.5 x 0.87 inches
Brand	SIIG
Finish Type	Hdmi

About this item

• ✅ Allows sharing laptop, tablet, smart phone wirelessly, easily join meeting room and board room presentations Supports Dual view on-screen display and up to 16 simultaneous connections. Note: Requires Dual View Wireless Media Presentation (part # CE-H25Y11-S1) and additional Wireless Media Presentation Transmitter - HDMI Dongle (part # CE-H26711-S1), each sold separately
• ✅ Supports Whiteboard and Annotation allows documents to be easily written, edited, captured and shared, more productive and effective collaboration Three different security levels to satisfy different security requirements, according to different security sensitive environments or security policies
• ✅ Provides two segmented routing options to connect to the base unit simultaneously and separately, including wireless WI-FI network and wired LAN network Provides nearly zero latency mouse operation on the main screen
• ✅ Supports VESA PC resolution input with auto-detect Supports HDMI/USB plug-in auto configuration/pairing for wireless media presentation
• ✅ Supports remote mouse to control the active source devices from other smart devices Supports "Airplay" for Apple iPhone or MacBook devices

Additional Details

Product Description

SIIG Dual View Wireless Media Presentation Kit (CE-H26611-S1)

This wireless BYOD (Bring Your Own Device) presentation system shares up to 16 devices wirelessly with a dual screen main display, 4K resolution, great for meetings and boardroom presentations.

The system comes with everything you need to enable presenters to instantly connect to the system by simply plugging a dongle into their devices and tapping when they are ready to present.

• Dual View - Sharing dual view on one screen display and easily extending HDMI signal with stereo audio.
• Touch and Play Dongle - Connecting HDMI touch & play dongle and wireless solution make your presentation more effective.
• Wireless BYOD Transmission - Let you share the presentation from a smartphone, tablet, and laptop, and it can extend HDMI signals up to 49ft (15m) to a remote HDMI display.
• Interactive Wireless Control - Use a remote USB mouse or touch screen to write, edit, capture, and share documents on the whiteboard or annotation at any time.
• Mobile Devices Supported - Users with iOS system work with Airplay; Android system work with WirelessMedia2 (Search in the Google Play Store)

Dual View On-Screen Display with Interactive Wireless Control

Shows two different displays on one screen at once and allows up to 16 laptops, tablets, and smartphones to be connected at the same time.

You can also use a remote USB mouse or touch screen to write, edit, capture, and share documents on the whiteboard or annotation at any time.

• Number of windows simultaneous on screen: 2+14 (2 main windows+14 thumbnail windows)
• Two display modes: Mirror or Extended
• Additional Wireless Media Presentation Transmitter- HDMI dongle (part# CE-H26711-S1) sold separately

Multiple Connectivity Ports and Dongles

Adds one HDMI output port, 1x 3.5mm audio output, one USB 3.0 Type-A port, one USB-C port, one USB 2.0 Type-A port, one 100Mbps Fast Ethernet port, one 1000Mbps Gigabit Ethernet with PoE port, one RS-232 3-pin phoenix terminal, one power button, one LED indicator, and one DC power jack (12V/2A)

• HDMI Dongle- Transmitter [Adds one HDMI input port, one USB 2.0 Type-A (power only), one touchpad (wireless), and two LED ring indicator]
• Provides built-in independently wireless transmission protocol with the receiver, auto configuration/pairing for wireless media presentation, simply touch the HDMI dongle (transmission) to share presentation or video, and includes the LED indicator.
• USB A/C Dongle - [Adds one USB 3.0 Type-A and one USB-C] 90-rotation design, comes with USB Type-A and USB Type-C connectors easy to plug-in and auto-configuration/pairing to quickly share your screen.

Two Segment Routing

Connects to a wired and a wireless network simultaneously and separately, including wireless Wi-Fi network and wires LAN network (10/100/1000Mbps Ethernet port with PoE (Power over Ethernet) technology and 10/100Mbps Ethernet port)

Three Security Levels

Whether you use the smartphone, tablet, or laptop to share files, three security levels are provided to protect your data. Data encryption and control of the presentation system can be customized, and according to different security requirements can be met according to different security sensitive environments or security strategies.

What's in the Box

1x Dual View Wireless Media Presentation- Base unit 2x Wireless Media Presentation Transmitter- HDMI Dongle 1x USB A/C Dongle 2x Wi-Fi Antenna 1x 3-pin RS-232 terminal block 1x DC Power adapter (12V/1.5A) with US, UK, EU and AU plugs 1x User Reference Guide

Tech Specs (CE-H26611-S1)

Video HDMI 2.0	on base unit, HDCP 2.2/1.4 Resolution: 3840x2160@60Hz, 3840x2160@30Hz, 1920x1080@60Hz, 1280x720@60Hz
Video HDMI 1.3	on HDMI Dongle Resolution: 1920x1080@30Hz, 1280x720@60Hz
Video playback frame rate	20-60FPS
Resolution for Airplay iOS	1080p < 60Hz
Resolution for Android System	APP WirelessMedia2 - 1080p < 60Hz
Resolution for Show-me button	HDMI Dongle - 1080p <30Hz
Audio	PCM 2.1 channel stereo digital audio from HDMI or 3.5mm stereo audio output port
Data Transfer rate USB 2.0	up to 480Mbps

Data Transfer rate USB 3.0	up to 5Gbps
Power Adapter	Input: AC 100-240V/50-60Hz, Output: DC 12V/1.5A
PoE (Power of Ethernet)	powers the transmitter(s) and receiver(s) over Cat cable from your PoE Gigabit Switch (purchase separately) IEEE 802.3af
Wireless Data Rate	up to 1200Mbps
Wireless Transmission Protocol	Wi-Fi IEEE 802.11 a/g/n/ac
Frequency Bandwidth	2.4GHz & 5GHz
Wi-Fi Antenna	MIMO 2x2
LAN Ethernet ports	Port 1-Data transfer rate: up to 100Mbps, backward compatible with 10Mbps/ Port 2-Data transfer rate: up to 1G (1000Mbps), backward compatible with 10/100Mbps, with PoE Supports IEEE 802.3x Full Duplex flow operation, crossover detection, and auto-correction

Customer Reviews
Connection to Video Source	HDMI/ USB Type-A for power	USB Type-C	HDMI	USB Type-C	HDMI	HDMI
Highest Resolution	4K 60Hz	1080p 60Hz	1080p 60Hz	1080p 60Hz	1080p 60Hz	1080p 60Hz
Max Distance	49 Feet	98 Feet	66 Feet	21 Feet	656 Feet	165 Feet
IR Signal Extension	X	X	X	X	✓	✓
Multi-Channel Signal	✓	X	X	X	✓	X
Multiple Receivers Supported	X	X	X	X	Up to 4 Receivers	X
Multiple Transmitters Supported	Up to 16 Transmitters	X	Up to 10 Transmitters	X	X	X

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Founded in 1985, SIIG Inc. has led the way in creating IT and AV connectivity solutions you can trust. Built on core values of professional integrity with positive user experiences as our main focus.

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For over 30 years, our products undergo rigorous testing to ensure the compatibility and reliability that IT & AV professionals demand. We provide exceptional customer support and solutions that make your user experience unforgettable.

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Product Dimensions	3.54 x 6.5 x 0.87 inches
Item Weight	3.15 pounds
ASIN	B08VM2HLDD
Item model number	CE-H26611-S1
Best Sellers Rank	#3,308 in
Date First Available	January 22, 2021
Manufacturer	SIIG

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Building the Perfect Presentation Kit

Have you ever felt underprepared for an important meeting? It’s possible you had your presentation set up on a program like PowerPoint, and maybe even printed out PDFs for your audience to follow along. However, you were probably missing a key element – a presentation kit! If you’re in the prepping stage for an upcoming presentation, in any scenario or industry, it’s vital to create an organized, tangible visual aid that benefits both the presenter and their audience. As your promotional experts, GotPrint offers products and assistance in creating showstopping marketing materials, so you know you’ve come to the right place. We want to help you convey the professional tone you or your company needs to make a lasting impression. Whether you’re presenting to a board of directors, potential clients, or a fresh, new team of employees, we’re here to help you create an unforgettable presentation kit. Here are 7 print products you need to build yours:

No kit is complete without these! Folders are what bring all the moving parts of a presentation kit together in a single place. They are convenient, professional, and reusable. You can customize the design to match your other printed materials or keep it simple and more generic so that you can use them over and over again. Our custom standard folders (size 9″ x 12″) have the option of right or double-sided pockets, full-color front only or both inside and outside, as well as one right side or both sides card slits to hold a standard business card. We also have 6 additional folder sizes to choose from, based on your needs.

Business Cards

As you may already know, business cards are the most popular and timeless pieces of printed marketing material. Your presentation kit just wouldn’t be complete without a professional reminder of who you or your company are. If your presentation serves its purpose to impress and gain new clientele, then your card will without a doubt come in handy. 

Staggered Flyers

Print your talking points, your strategies step by step, your projected goals, and much more on staggered cut flyers . You’ll keep your entire presentation organized in a visual format that makes it easier for your audience to follow along, or refer back to later on. We make it easy to add different information on each page of staggered cut flyers, and even give two paper size selections of 6″ x 9″ and 8.5″ x 11″, with anywhere from 3 pages to 8 pages, as well as a 0.25″ or 0.5″ staggering gap between pages.

Brochures are a great marketing tool to use when you want to provide a substantial amount of information without being too excessive or taking up too much space. You can use the same content you would use for general brochures. In presentation kits, including a brochure is best when you want to provide general, introductory information, as well as share statistics.

If you don’t prefer to include a brochure, or don’t have enough information to include on a brochure, then Rack Cards are your next best bet. Rack cards are ideal for highlighting any sort of specific information about anything from services to testimonials, depending on how much content you can produce. These are a solid addition to any presentation folder, and can also be used as a display on a frequently visited countertop.

Club Flyers

With unique size options offered, club flyers are a nice addition to include any extra details. Perhaps you’re creating a kit to give to your new employees – on a club flyer, simply adding an offer, discount, or a list of perks will go a long way. With potential clients, your club flyer can also include an interactive feature, such as a QR code that links to your website (which can be added to any print product directly on our site using Online Designer!).

Booklet/Catalogs

If this applies to your company or industry, printing a short catalog of your services and products (whether it’s all or just the most popular ones) and including it in your kit brings you a greater advantage over your competitors. You’ll stand out because you’re offering everything in one sweep, from background info to data, to projections, and lastly with a catalog, your tried & true roster of products/services.

Show us how you create your presentation kits! Share a glimpse of your prints on social media and tag us for a chance to be featured. @GotPrint

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GBC ProClick Do-It-Yourself Presentation Kit, 5/16" Spines, 8 3/4" x 11 1/4", Black, 2 Pack

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Choose the perfect visual from our extensive photo and video library . Search and find the ideal image or video using keywords relevant to the project. Drag and drop in your project and adjust as needed.

Incorporate 3D illustrations and icons into all sorts of content types to create amazing content for your business communication strategies. You won’t see these 3D designs anywhere else as they’re made by Visme designers.

When you share your Visme projects, they’ll display with a flipbook effect . Viewers can go from page to page by flipping the page like a digital magazine. If you don’t want the flipbook effect, you can disable it and share as a standard project.

Remove the background from an image to create a cutout and layer it over something else, maybe an AI-generated background. Erase elements of the image and swap them for other objects with AI-powered Erase & Replace feature.

Create scroll-stopping video and animation posts for social media and email communication. Embed projects with video and animation into your website landing page or create digital documents with multimedia resources.

With Visme, you can make, create and design hundreds of content types . We have templates for digital documents, infographics, social media graphics, posters, banners, wireframes, whiteboards, flowcharts.

Design and brainstorm collaboratively with your team on the Visme whiteboard . Build mind maps and flowcharts easily during online planning and strategy sessions. Save whiteboards as meeting minutes and ongoing notes for projects.

Edit your images , photos, and AI image-generated graphics with our integrated editing tools. On top of the regular editing features like saturation and blur, we have 3 AI-based editing features. With these tools, you can unblur an image, expand it without losing quality and erase an object from it.

Who can benefit by using our AI Presentation Maker?

Business professionals.

• Create ready-to-use presentations instantly for important meetings or pitches
• Save time from designing and let AI do the work for you
• Customize templates to match your brand or industry
• Create interactive slides that keep your students engaged through sessions
• Breakdown complex topics with informative and fun presentations
• Design educational presentations in minutes, not hours

Sales Teams

• Create a library of customizable templates for team members to use
• Design slides that professionally showcase your products and service
• Customize presentations to suit different prospects and sales use cases
• Generate presentations that will impress VCs and investors
• Use data-driven design to get the best presentation design options
• Create presentations that are built with your brand and mission in mind

Event Planners

• Design presentations that outline event schedules, themes, and highlights
• Coordinate team activities with visually stunning, easy-to-follow slides
• Use slides to keep everyone involved in sync for the event

Consultants

• Save time and quickly craft client and prospect presentations
• Add strategies and recommendations with minimal design effort
• Customize each presentation to your clients' branding

Frequently Asked Questions (FAQs)

How can i get better results with the ai presentations maker.

Like any AI generator from a text tool, the prompt is everything. To get better results with the AI Presentation maker, you need better prompts. Write the prompt to be as detailed as possible. Include all the content topics you want the presentation to cover. As for style elements, there’s no need to include it in the prompt. Focus on choosing the style that you like from the Chatbot suggestions. Try to select the style that already features the color palette and shapes that you like. AI will change icons and photos based on text it generates.

How many AI Presentations can I generate?

Visme AI Presentation Maker is available in all plans and works on a per-credit basis. Every free account gets 10 credits, Starter accounts get 200, Pro gets 500 and Enterprise is unlimited. Every design generation costs 2 credits and usage of other AI tools costs 1 credit.

Is the Visme AI Designer a third-party API?

No, Visme AI Presentation maker was developed in-house and is a unique tool. However, it does use third-party APIs: ChatGPT and Unsplash.

Are the AI-generated presentations I make copyright-free?

All designs you create with AI Presentation are copyright and royalty-free. You can use them both for personal and commercial use without any problems.

What can Visme AI Designer do?

Visme’s AI design generator can:

• Generate full designs for various content types, including presentations, documents, printables, and social media graphics. Click here to view the full list of document, printable, and social media graphics subcategories.
• Follow your instructions for the text you want in your projects, although not word for word.
• Adapt photos and icons to complement the generated text.
• Create charts, graphs, and tables.
• Handle one project at a time.
• Include animations in projects only if the selected style features animation.
• Generate designs with a maximum length of 10 pages.

What can’t Visme AI Designer do?

Visme’s AI design generator can’t:

• Generate infographics, charts/graphs, whiteboards, web graphics, videos, or GIFs.
• Reproduce your text verbatim.
• Customize based on your specifications for color, shapes, graphics, and design style. Select a style that already resembles what you want in your project, and you can manually edit all design elements in the Visme editor.
• Create or modify diagrams, data widgets or infographics.
• Crawl external websites and gather information from them.
• Handle multiple projects at once.
• Generate designs more than 10 pages in length.

What our users say about us?

“We were sold. We were looking for online software that could not only create a library of slides, visuals, presentations, landing pages, graphics, et cetera but fully customize them on our own. Visme allowed us to do both!”

“Visme is easy to use and creates very professional looking, unique graphics. I use it repeatedly. I create graphics weekly and Visme makes it easy.”