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How to Make a Word Presentation: A Step-by-Step Guide

In today’s digital world, presentations have become a fundamental tool for sharing information effectively. when it comes to making impactful presentations, microsoft word offers a user-friendly and versatile solution. in this step-by-step guide, we will walk you through the process of creating a word presentation that captivates your audience. let’s dive in.

Step 1: Planning your Presentation

Before diving into the creation process, it’s crucial to plan your presentation carefully. Consider your audience, the key message you want to convey, and the overall structure of your presentation.

• Create an outline of your presentation, including main points and subtopics;
• Gather and organize your content, such as text, images, and graphs;
• Define the visual style or theme you want to apply;
• Set a timeline and allocate time for researching, creating, and rehearsing your presentation.

Step 2: Open Microsoft Word and Select a Template

Once you have a clear plan in mind, open Microsoft Word on your computer and follow these steps:

• Click on the “File” tab, located in the top left corner;
• Select “New” from the dropdown menu;
• Choose a presentation template that suits your topic and preferences. You can browse through the available templates or search for a specific one using the search bar.

Step 3: Customize the Layout and Design

After selecting a template, it’s time to customize it according to your needs. Word provides various tools to modify the layout, design, and overall appearance of your presentation.

• Click on the placeholders to replace the default text with your own content;
• Modify the font, size, and color of the text to create visual interest;
• Insert or delete additional slides as required;
• Add images, charts, or other visual elements to enhance your message;
• Experiment with different layouts and design options until you achieve the desired look.

Step 4: Polish Your Presentation

Once you’ve customized the layout and design, it’s essential to review and polish your presentation to ensure its coherence and professionalism.

• Review the content for grammar and spelling errors;
• Check the overall flow and logical sequence of information;
• Ensure consistency in the use of fonts, colors, and styles;
• Practice your presentation to identify any areas that need improvement or clarification;
• Edit and refine your slides until you are satisfied with the final result.

Step 5: Save and Share Your Presentation

After perfecting your presentation, it’s time to save it and share it with your audience. Follow these simple steps:

• Click on the “File” tab;
• Select “Save As” from the dropdown menu;
• Choose a location on your computer to save the presentation;
• Enter a descriptive file name and select the desired file format (e.g., .pptx or .pdf);
• Click “Save” to store your presentation.

Creating a Word presentation doesn’t have to be a daunting task. By following this step-by-step guide, you can craft a visually appealing and impactful presentation using Microsoft Word. Remember, careful planning, customization, and diligent polishing are key to creating a successful presentation. Now go ahead and impress your audience with your newfound skills!

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Present a document online using the Office Presentation Service

You can deliver a document from Word using the Office Presentation Service, a free, public service that allows others to follow along in their web browser. No setup is required. Use your free Microsoft account to get started.

In Word, open the document you want to share.

Click File > Share > Present Online .

If you want attendees to be able to download a copy of the document, click the box next to Enable remote viewers to download the document .

Click the Present Online button.

To send your meeting invitation to attendees, choose one of the following:

Copy Link – and paste it somewhere others can access it

Send in Email

Send in IM – available if you have an IM application installed

When you’re ready to present your document, click Start Presentation .

To end your online presentation, click the Present Online tab, and choose End Online Presentation .

To confirm that you want to end the presentation, click End Online Presentation .

More information about starting or joining an online meeting:

Present a Word document online using Lync

Join an online meeting with Lync

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Presentation Templates in Word

Download Numerous Templates In Different File Formats Such As Microsoft Word Or Pdf. Use Template.net You Can Create Outputs Such As Marketing Templates To Word Cloud Handouts. These Are Templates That You Can Easily Edit And Use Even If You Do Not Have Any Adobe Illustrator Or Photoshop Experience.

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There's nothing better than to have the perfect presentation to impress your audience. Create a professionally made presentations with our equally well-written presentation templates. We offer you 100% customizable documents with different designs and formats. All editable templates are suitable for any business and academic purposes—whether for company meetings, restaurant sales, research studies, thesis presentations, insurance agencies, etc. You will have our printable templates downloaded in your devices within minutes! These ready-made templates are made available for personalizing in any device you have with all versions of Microsoft Word. Stop wasting time and get your presentations done without any hassle with our presentation templates today!

How to Prepare Presentations with Microsoft Word

A presentation is a process of presenting a product or topic to an audience intended to inform and demonstrate that particular subject. Creating the perfect presentations will support your pitch and could get you to the next level of your objectives. Presentation materials could be a series of creative slides, brochures , flyers , or posters . The document is your key to impress your viewers. Don't have any idea on how to start one? Feel free to read further to find tips and steps on how to create a presentation effectively.

1. Determine the Presentation's Purpose

First and foremost, you should know the purpose of your presentation materials. Are you using it to present new products or project proposals ? Do you want to show annual sales? You need to consider your intentions to deliver precise information to your audiences.

2. Choose a Layout Design

Presentations come in different layouts. You need to incorporate your design into the purpose of your material. Most presentation materials have simple arrangements with minimal designs. Others prefer their content to have beautiful backgrounds and a clean layout that makes it look appealing. For example, you are doing a presentation for annual sales report. You can choose designs that help you emphasize datasheets and numbers for your material to be readable.

3. Pick a Presentation Template

If you don't want to waste time creating presentations from scratch, look for presentation templates on our site that fits your preferences well. These ready-made templates come with unique and aesthetic designs that you can freely adjust. You will find different styles and themed materials to suit any field you are assigned. The editable templates are downloadable in any device you have, along with its graphic designs in file formats like Microsoft Word.

4. Come Up with Essential Details

Once you have your presentation templates with you, start filling in the details you need. Presentations need to be short and precise. You have to summarize your topics no matter how broad it is. Even if it's an annual business report or proposals , your audiences won't be interested in it if you have wordy slides to present. Make sure you have displayed the critical areas of your topic and have it straightforward.

5. Finalize Infographics

It is better to add infographics like charts , timelines, and illustrations on your presentation to avoid making your material dull and boring. Audiences prefer visual content than texts. They take in more information expressed through figures and images than have it in paragraphs. Infographics will also help you summarize your topics and allow you to squeeze them in one graph or chart.

6. Make your Presentation Engaging

Presentations are more fun and enjoyable if you often interact with your viewers. Get your audience to participate in your discussion as much as possible—it prevents your viewers from getting bored. If you are doing a presentation for a product, it is better to bring in a prop like a physical sample, to entertain your viewers more. It's also the same if you are presenting services. Try handing our marketing brochures and flyers to your audiences to have them more engaged.

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How-To Geek

How to convert a word document to a powerpoint presentation.

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What you need to know, how to convert word to powerpoint on the web.

You might have converted a PowerPoint presentation to a Word document before so that you could edit it. But did you know that you can do the reverse? Take your Microsoft Word document and turn it into a Microsoft PowerPoint slideshow.

Related: How to Convert a PowerPoint to Word and Make It Editable

Maybe you want a jumpstart on creating your presentation using the text that you've saved in Word. Or maybe you've realized that your document would be better presented as a PowerPoint slideshow. With Word on the web, you can convert your document easily.

Here are a few things to keep in mind in terms of converting Microsoft Word documents to PowerPoint presentations. These points might be updated over time. The feature began rolling out in early 2021 :

• The ability to convert PowerPoint presentations is currently only available in Word for the web.
• The option is currently only available in English.
• The feature is not currently available when using Safari or Internet Explorer.
• At the time of writing, text content is available for export. If you have media content in your Word document, you'll need to add it to the PowerPoint presentation separately.

Now, if you're ready to give this feature a try, let's get to it! Head to the  Microsoft Office online  website, sign in to your account, and open your document in Word. You do not have to open PowerPoint in another tab or window.

Click File > Export and choose the "Export to PowerPoint Presentation" option.

You'll see a pop-up window with a collection of themes. Select the theme that you want to use and click "Export." You can change the theme in PowerPoint once it's exported if you like.

After several moments, you'll receive a notification that your newly converted presentation is ready. Click the "Open Presentation" button.

The slideshow will open in Microsoft PowerPoint for the web in a new tab.

The presentation will be saved to OneDrive automatically with the same name as your Microsoft Word document. If you haven't named your document, the slideshow will have a default name, such as Document 1. Click the name in the top-left corner and give it a new file name.

Styles like headings and bullet points should transfer as such. However, this could change depending on the theme that you select. Keep in mind that you might need to make some adjustments to the slideshow after you export it.

Check out some of our tips for making great PowerPoint presentations !

Related: 8 Tips to Make the Best PowerPoint Presentations

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Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

Feedback  

If you have any feedback or suggestions, you can submit them by clicking  Help > Feedback.        

Learn more about what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.  

We’re excited to hear from you! Sign up for the  Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month.

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How to use Presentation Mode in Microsoft Word

1] attendee independent navigation:.

As a solution to this problem, Word has included a temporary alert feature that alerts a reader/attendees they are no longer following the presenter. A status bar at the bottom of the Word file informs attendees they are no longer following the presenter and that they are independently reading through the document using their mouse, keyboard, or touch input.

2] Presenter Edits:

3] download and distribute:, hemants@twc.

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How to convert a Word document to a PowerPoint presentation

Whether you’re more comfortable working in PowerPoint or you’d like to present the content of your Word document in a different way, we’ve got you covered, There are a few different ways to convert a Word document to a PowerPoint presentation. If you have a Microsoft 365 account, you can use Word for the Web to make the conversion or you can do it directly with PowerPoint. There’s another option, too. Don’t want to convert your document to a presentation, but still need to use it as a reference? You can insert it as an object directly in a slide. If this all sounds super complicated, don’t worry. We’ll guide you each step of the way.

Convert a Word Document to a PowerPoint Presentation Using Word for the Web

First, open your web browser and log in to Office. Once logged in, open the document you want to convert in Word for the Web, and click the “File” tab in the top-left corner of the window.

IDG / Marshall Gunnell

Click “Export” in the left-hand pane and select “Export to PowerPoint Presentation (Preview).”

The Export to Presentation window will appear. Here, select the design theme you’d like to use and click “Export.”

Word for the Web will then begin preparing your new presentation. Once ready, click “Open Presentation.”

Your presentation will open in PowerPoint for the Web. If you need a local copy, you can always download it by going to File > Save as > Download a Copy.

Convert a Word Document to a PowerPoint Presentation Using PowerPoint

You can convert your Word document to a PowerPoint presentation using PowerPoint itself, but you’ll need to make sure your Word document is properly formatted for the conversion first. For content that you want to use as a slide title, make sure you give it the Heading 1 style. For content you want to use as text in the slide, give it the Heading 2 style.

Once you’re ready, open PowerPoint and make sure you’re in the “Home” tab. Next, select “New Slide” in the ribbon and then “Slides from Outline” from the bottom of the menu that appears.

From here, locate the Word document you want to use, select it, and click “Insert.”

PowerPoint will then do its thing. While this way isn’t as good as using Word for the Web, it’ll still get the job done.

Insert Your Word Document as an Object in Your Presentation

If you’re not interested in converting your Word document to a PowerPoint presentation, you can insert it as an object for quick access.

Before we proceed, it’s important you understand the difference between the two types of objects you can insert your document as: Linked or Embedded.

The main difference between the two is where the data is stored. If you embed the object in your presentation, the data from that object is stored in the presentation. This is good if you’re worried about the location of the word document changing (which can break a linked object), but it will increase your file size. A linked object only inserts a link to the source file. In other words, the data from the object isn’t stored in the presentation—it simply links to it. This will keep your file size down, but that link may break if the source file is moved to a different location.

To insert your Word document as an object in your presentation, open your presentation and navigate to the slide you would like to add the object to. From there, click the “Insert” tab and select “Object.”

The Insert Object window will appear. Select “Create from File and click “Browse.”

Locate and select the document you would like to insert. Once inserted, you have two choices. You can either display the entire Word document in the PowerPoint slide or simply display the document icon. If you choose the latter, the document will open in Word when selected.

Click “OK” to insert the object. That’s all there is to it!

Author: Marshall Gunnell

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(2)  Save your MS Word file .

(3)  Open your PPT file. Go to HOME > NEW SLIDE > SLIDES FROM OUTLINE .

(4) Browse and find your MS Word file. Click INSERT .

PPT will create a new slide for TITLE and HEADING 1 styles, and respective entries for other paragraph styles EXCEPT for NORMAL (body text).

Now you can enter body text for each of the headings and sub-headings.

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Work design magic with Word templates

Weave a little wow into your next document when you work with a customizable design template for word. from professional documents to schoolwork, there's a word template that'll take your next project to the next level..

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Market your next event, meeting, or product using brochure templates you can customize in a flash. You can also use templates to make menus, share your research, advertise your next class, and more—the options are endless.

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Let's create something in word, frequently asked questions, what can i use word document templates for.

You can use Word document templates to design resumes , create business invoices , customize annual calendars , and more. There are also templates that you can use throughout your business's internal operations. Use Word document templates to create a business plan , design and share your org chart, and make printable letter head .

How do I create or customize templates for Word?

You can make your own Word document templates from scratch. Create documents that fit your exact needs since the options are limitless when using Word. If you don't know how to begin, you can also edit existing templates and customize them so that their content, colors, fonts, and media are curated for you.

Where do I find Word templates?

You can find Word templates by using the search bar. When you search "Word," a variety of templates will come up in the results. You can customize their colors, text, media, and more.

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How to make a powerpoint presentation using microsoft word 2010.

Microsoft Word 2010 isn’t normally used to make PowerPoint presentations. It’s a word processing program. But, if you only have Microsoft Word 2010 and need to make a PowerPoint presentation, there are ways around it.

One way is to make slides using Word’s page layout features, and then save them as images. JPEG or PNG is a good file format for this.

Next, open PowerPoint and make a blank presentation. Put the saved images from Word into it as slides. You can adjust the layout and design of the slides in PowerPoint.

Alternatively, you can use Word’s Outline View feature to create your PowerPoint presentation. In Outline View, structure your content into bullet points which will become slides when imported into PowerPoint.

To get into Outline View in Word 2010, go to the “View” tab and select “Outline” in the “Document Views” section. Then, organize your text using bullet points and headings.

Save your outline as a .rtf file. Open PowerPoint and choose “Open” from the File menu. Select your .rtf file and follow the prompts to import the outline as slides.

Pro Tip: Although Microsoft Word 2010 wasn’t made to do this, these workarounds can help you when PowerPoint isn’t available. Remember to adjust the formatting and design within PowerPoint for a professional presentation.

Overview of Microsoft Word 2010 features

Microsoft Word 2010 is a powerhouse of amazing features that make it ideal for crafting presentations. Here’s a glimpse of its top functions.

• Limitless customization: Word 2010 allows users to customize their slides with a wide range of formatting choices. From font type and color to bullet points and alignment, you can create slides that grab attention.
• SmartArt graphics: It offers an excellent SmartArt graphics option. This lets you insert professional diagrams, charts, and images into your presentation easily, so you can present complex info in a visually-pleasing way.
• Enhanced collaboration: It has co-authoring capability, so multiple people can work on a presentation at the same time. This makes team projects much simpler and efficient.
• Seamless integration with other Office apps: You can import/export content from programs like Excel or Access. This simplifies incorporating data into slide decks.

Also, you can add audio/video elements, apply transition effects between slides, and even save your presentation as a video. Unlock the potential of Microsoft Word 2010 – explore its features and create presentations that leave a mark.

Opening Microsoft Word 2010 and starting a new document

• Launch Microsoft Word 2010 by clicking its icon.
• Once open, find the “File” tab in the top-left corner.
• Select “New” from the drop-down menu to create a new document.
• A gallery will appear with templates and document types.
• Scroll through or use the search bar to find one for your PowerPoint .
• Or, select “Blank Document” from the gallery.
• Click “Create” to start working on your PowerPoint.

It’s worth mentioning that templates offer pre-designed layouts and themes for presentations. This can save time and effort. Align the template to the theme or purpose of your presentation to maintain consistency. For example, if giving a sales pitch, choose a template that looks professional and has eye-catching graphics.

By utilizing templates, you’ll get a visually appealing presentation while streamlining your workflow. Customize them to make them unique and engaging for your audience.

Choosing a design template for the PowerPoint presentation

When making a PowerPoint using Word 2010, it’s essential to pick a design template that will showcase your content well. Here are some key points for choosing one:

• Visual Appeal: Pick a template with colors, fonts and layouts that fit your content.
• Content Organization: Make sure the template has sections for titles, bullet points, images and charts.
• Customization Options: Check the template can be modified – colors, fonts, backgrounds etc – to create a unique presentation.
• Consistency: Get a template that keeps the same font styles, sizes and colors for headings and text, for readability.

Take a look at various design templates before settling on one. This’ll give you an idea of how each looks with your content. Selecting a great design template will give you an engaging PowerPoint.

Choose a template that boosts visual appeal whilst keeping consistency across slides. This will create an awesome presentation experience for your viewers. Start exploring design templates now to make your PowerPoint stand out!

Adding and formatting text in slides

• To add a text box to your slide, click “Insert” in the ribbon.
• Select “Text Box” from the drop-down menu.
• Drag and make it the size you want.
• Type in your content.
• Format the font, size, and color using the “Home” tab.
• To enhance the text, use bullet points, numbered lists, or different styles like bold or italic . These options are in the “Paragraph” section of the “Home” tab.
• Don’t use too many styles as it can make the slides look cluttered.
• For a professional and cohesive look, use a consistent style throughout the presentation.
• According to Microsoft Office Support , PowerPoint 2010 offers many options for adding and formatting text in slides.

Inserting images, graphs, and other media

Select visuals that are relevant to your content. Choose images that look good and support your message. For data, use graphs or charts. To insert an image or media file, go to the “Insert” tab in Microsoft Word 2010. Pick pictures, shapes, charts, and SmartArt graphics. Position images and media files in a way that looks nice and supports your message. Add videos or audio clips for a dynamic presentation. Research shows that multimedia content makes presentations more memorable. Follow these guidelines to create a captivating PowerPoint presentation.

Applying transitions and animations to slides

Select the slide you want to add transitions or animations to. Head to the “Transitions” tab in the PowerPoint ribbon, and choose from the “Transition to This Slide” group. Hover over each transition to preview it, then click to apply.

To animate individual elements, select the element first (e.g. text box, image). Then, go to the “Animations” tab in the PowerPoint ribbon. Explore the “Animation” group for different effects, and click one to apply. Customize using “Effect Options”.

Keep it simple! Excessive effects can distract from your message. Use entrance and exit animation sparingly for better impact. To maintain consistency, use similar transition styles and timings across all slides. This will create a more cohesive and polished look for your presentation.

Adding speaker notes and timings

When crafting a PowerPoint presentation in Microsoft Word 2010, think about speaker notes and timings . These tools help the presenter give their message clearly.

• Speaker Notes : For extra info or reminders, add speaker notes. These only show up for the presenter, not the audience.
• Timing Slides : Also use timing slides to control the duration of each slide. That way, the presentation is smooth and timed well.
• Adding Speaker Notes : Go to “View,” click “Notes Page,” and start typing in the space provided.
• Setting Timings : Go to the “Slide Show” tab. Click “Rehearse Timings,” and follow the instructions.

To take your presentation further, personalize speaker notes with text styles or pics. Practice with timing to make sure you speak at the right pace.

For example, one student used speaker notes and timings to avoid embarrassment at a crucial presentation. With rehearsed slides and prepared notes, they managed to get through their talk without missing important points or rushing.

Previewing and running the PowerPoint presentation

Preview your PowerPoint to make sure everything is running smoothly for your audience. Click the “Slideshow” tab and select either “From Beginning” or “From Current Slide”. To preview individual slides, click on the “Slide Show” button. Utilize the arrows and spacebar to move forward and press “B” to temporarily black out the screen. End the show by pressing “Esc” or right-clicking and selecting “End Show”.

If you want to practice without an audience, go to the “Set Up Slide Show” option under the Slideshow tab and choose one of three options.

Also, check for any hidden slides that may contain extra content. Lastly, have a backup copy saved on external storage in case of technical difficulties.

Saving and sharing the PowerPoint presentation

Saving and sharing a PowerPoint presentation is a must for collaboration and distribution. It allows you to keep your work and easily share it with others. Here’s a simple guide on how to save and share your PowerPoint presentation using Microsoft Word 2010.

• Click on ‘File’.
• Choose ‘Save As’ from the dropdown menu.
• Select the location you want to save your file.
• Type a name for your presentation in the ‘File Name’ field.
• Click ‘Save’.
• Open your saved presentation in Microsoft Word 2010.
• Click ‘File’.
• Select ‘Share’ from the left-hand menu.
• Pick ‘Email’.
• Put in the recipient’s email address, subject and message (if needed).
• Click ‘Send’.
• Choose ‘Save & Send’ from the left-hand menu.
• Pick an option like ‘Save to SkyDrive’.
• Log in with your Microsoft account or create one if you don’t have one. (SkyDrive is now called OneDrive.)
• Follow the instructions to upload and share your file.

Plus, you can also think of saving and sharing your PowerPoint presentations through other file-sharing platforms such as Google Drive or Dropbox. These platforms provide convenient ways to store, access and collaborate on files online.

Fun Fact: Survey says, SlideShare has an average of 60 million unique visitors visiting their platform every month. This makes it one of the biggest professional content sharing communities out there.

• Creating a PowerPoint with Microsoft Word 2010 may seem strange, but it’s possible! Follow these steps to make an attractive and interactive presentation.
• Go to the “ Page Layout ” tab and select “ Slide Orientation “. Customize the slide size and orientation.
• In the “ Insert ” tab you’ll find ways to add images, videos and audio.
• Use the “ Home ” tab to add formatting styles and shapes or SmartArt graphics.
• The “ Design ” tab has pre-designed themes and layouts to quickly customize your slides.
• Incorporate bullet points, headings, and subheadings in your content.
• Finally, use the “ Animations ” tab to add slide transition effects.

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Introduction to MS WORD

Jan 01, 2020

1.2k likes | 7.57k Views

Introduction to MS WORD. What is MS Word?. MS Word is a word processing program used to create, format, save and print letters, reports, newsletters, manuscripts, signs, certificates other documents. Office Button. Quick Access Toolbar. Title Bar. Ribbon. Tabs. Groups. Commands.

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Presentation Transcript

What is MS Word? • MS Word is a word processing program used to create, format, save and print letters, reports, newsletters, manuscripts, signs, certificates other documents.

Office Button Quick Access Toolbar Title Bar Ribbon Tabs Groups Commands Dialog Box Launcher Scroll Bar View Buttons Control Buttons Zoom Level or Zoom Slider

The Microsoft Office Button • It provides access to the only menu in Office 2007. When you click this button it shows the following menus, New, Open, Save, Save As, Print, Prepare, Send, Publish and Close.

Quick Access Toolbar • It provides access to the most common Word commands including Save, Undo, Repeat and Copy. You can customize, add or delete buttons on this toolbar.

Title Bar • It shows the open program and the name of the open file.

Ribbon • It contains the commands organized in three components: • Tabs – represents the activities you perform and contain related groups. • Groups – organize related commands. Group name appears below the group ribbon. • Commands – appear within ach group

Dialog Box Launcher • It opens a dialog box or task pane that provides more options.

Scroll Bar • It moves the document vertically.

Document Area • This is where you type your text. The insertion point represents the location where your text will appear.

Status Bar • It displays the document information such as the number of the page on which the insertion point appears, the total number of pages, the proofing errors indicator and the view buttons.

View Buttons • They display the buttons such as Print Layout, Full Screen, Reading, Web Layout, Outline, Draft.

Control Buttons • They minimize, maximize, restore and close the window.

Starting the Word Processing Program • Click the START button. • Point to All Programs. • Point to Microsoft Office. • Click on Microsoft Office 2007.

The Ribbon • The Ribbon is the panel at the top portion of the document. It has seven tabs which are Home, Insert, Design, Animations, Slide Show, Review and View. These tabs contain commands and tools which are grouped according to their function. Additional tabs such as Format and Design will show when you are working on Pictures, ClipArt, WordArt, text boxes and shapes. • When you move the mouse pointer over each command or tool, it will display the pop[-up name and function of the command.

Home Tab • This Home tab displays the related commands which are grouped as Clipboard, Font, Paragraph, Styles, Editing.

Insert Tab • This Insert tab displays the related commands which are grouped as Pages, Tables, Illustrations, Links, Header and Footer, Text, Symbols

Page Layout Tab • This Page Layout tab displays the related command which are grouped as Themes, Page Setup, Page Background, Paragraph, Arrange.

Reference Tab • This Reference tab displays the related commands which are grouped as Table of Contents, Footnotes, Citations & Bibliography, Caption, Index, Table of Authorities.

Mailings Tab • This Mailings tab displays the related commands which are grouped as Create, Start Mail Merge, Write and Insert Fields, Preview Results, Finish.

Review Tab • This Review tab displays the related commands which are grouped as Proofing, Comments, Tracking, Changes, Compare, Protect.

View Tab • This View tab displays the related commands which are grouped as Document Views, Show/Hide, Zoom, Windows, Macros.

Customizing Quick Access Toolbar • Quick Access Toolbar contains frequently used commands. You can display or hide the icons. To customize this toolbar, click the Customize Quick Access Toolbar arrow, and a drop-down menu will appear. Check or uncheck the commands that you need or do not need. You can also move the Quick Access below or above the Ribbon.

Using Command Icons and Dialog Boxes • To apply a command, just click the icon. An arrow next to an icon means that there are other options available. Click the arrow to display the options . • Dimmed menu items are not available for selection at this time. Selected command is the highlighted command. The arrow next to the Group name is the Dialog Box launcher. Click it to display the dialog box. • A dialog box is an on-screen form that you fill up to tell MS Word how to complete a command.

Working with Mini Toolbar & Context Menus • When you move your mouse over the selected text a mini toolbar will appear. When you right click on the text, a context menu will appear. You can use the mini toolbar and context menu to format without going to the Home Tab.

Customizing the Ribbon • You can customize the Ribbon to add tabs, groups or commands that you will use often. • To display the Customize Ribbon Tab following the following steps. • Right click on any part of the Ribbon. • On the pop – up menu, click Customize the Ribbon. • On the dialog box, click Customize Ribbon Tab. • On the list of commands, select the one you would like to add.

To add a New Group: To add a New Tab: • Click the tab you want to customize. • Click the New Group button and Word adds the group. • Click the Rename button. • On the Rename dialog box, type the name of the group. • Click OK and Word adds the new group to the tab. • Click the New Tab button. • Word now adds the tab and a new group with the tab. • Click the new tab added. • Click the Rename button. • On the Rename dialog box, type the name of your new tab. • Click Ok.

To add a New Command: • Click the Choose Commands From arrow. • From the drop – down list, select the command category you want to use. • Click the command you want to add. • Click the Custom Group you want to use and click the Add button. • Click Ok and Word adds the command. • To remove a custom command, click it and then click the Remove button.

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• Add an image
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Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with either a Copilot for Microsoft 365 (work) or Copilot Pro (home) license.

Using the on-canvas experience

Note:  This feature is currently rolling out to Microsoft 365 Insiders and will be coming soon for all Copilot subscribers. If you don't see it yet, you can still create presentations with Copilot Chat .

Create a new presentation in PowerPoint.

Select the  Create a presentation about...  option in the  Copilot  menu above your slide.

Complete the prompt with a description of the presentation you'd like Copilot to help you draft.

Review and modify the topics that Copilot generates for you.  To refine your prompt and regenerate a new set of topics, select the pencil   button.

Add a topic by selecting the   button, then describe your topic.

If you're happy with your topics, select  Generate slides  and Copilot will draft a presentation for you!

Create a presentation with Copilot Chat

Note:  This feature is currently available for all Copilot subscribers.

Create a new presentation in PowerPoint.

Select the Copilot button in the Home tab of the ribbon.

Select or type Create a presentation .

Complete the prompt with what you would like Copilot to help you draft.

Select Send and Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building."

Create a presentation with a template

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Open an existing presentation with your theme or create a new presentation using a theme or template from File > New or Office.com .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Copilot will replace your current presentation with a new one. If needed, s ave a copy first and rerun the steps above. If you already have a copy, confirm with Copilot to proceed with creating your new draft.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is available to customers with a Copilot for Microsoft 365 license for full options, or a Copilot Pro license for limited options.

With Copilot in PowerPoint, you can create a presentation from an existing Word document—or a PDF if you have a Copilot for Microsoft 365 (work) license. Point Copilot in PowerPoint to your document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select or type Create presentation from file .

Select the document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it. You can use a Word document—or, if you have a Copilot for Microsoft 365 (work) license, you can use a PDF, and encrypted documents are available as well.

Note:  If the file picker doesn't appear, type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your source document structure and how to break it up into slides of a presentation. 

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate any images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization's template

If your organization uses a standard presentation template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation's theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

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